Dean’s Office Administrative Coordinator (Hybrid)

Rutgers University-New Brunswick; United States; Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical coverage

Vacation & leave programs

Competitive retirement benefits

Employee education benefits

Life insurance

Job summary

Rutgers University-New Brunswick is seeking an Administrative Coordinator for the Ernest Mario School of Pharmacy. The role reports to the School’s Business Manager and provides confidential support to the Dean’s Office, coordinating personnel and financial activities and managing reports in various systems.

The position involves onboarding new staff, handling payroll processes, and preparing reports for RBHS Faculty Affairs, while liaising with Human Resources, RBHS Faculty Affairs and OULR.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience with two years of financials/accounting experience.
• Familiar with Oracle Cloud Financial System, SciQuest, and PeopleSoft.
• Ability to meet payroll deadlines and prepare university reports.

Responsibilities

• Provide confidential support to the Office of the Dean and oversee Dean’s office operations.
• Coordinate personnel actions, reports, payroll, and reallocation of funds.
• Onboard new employees (I-9) and prepare personnel reports for RBHS Faculty Affairs.
• Serve as liaison with HR, RBHS Faculty Affairs, and OULR on personnel matters.

Skills

Oracle Cloud Financial System

SciQuest

PeopleSoft

Budgeting

Education

Bachelor’s Degree or equivalent

Tools

Excel

Job description

Rutgers University-New Brunswick is seeking an Administrative Coordinator for the Ernest Mario School of Pharmacy. The role reports to the School’s Business Manager and provides confidential support to the Dean’s Office, coordinating personnel and financial activities and managing reports in various systems.

The position involves onboarding new staff, handling payroll processes, and preparing reports for RBHS Faculty Affairs, while liaising with Human Resources, RBHS Faculty Affairs and OULR.