Executive Assistant to the Dean

Mercer Medicine; Atlanta (GA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Tuition waivers

Paid vacation

Job summary

Mercer University’s College of Pharmacy in Atlanta invites applications for an Executive Assistant to the Dean. The role provides high-level administrative support, manages calendars, coordinates meetings and travel, prepares reports, and acts as liaison with faculty, staff, students and external partners.

The ideal candidate holds a bachelor’s degree (or equivalent experience), demonstrates confidentiality per FERPA, proficiency with Microsoft Office and Workday, and can handle multiple

Qualifications

• The candidate must have a bachelor’s degree or equivalent professional experience.
• Proven ability to manage complex schedules and confidential information.
• Experience with FERPA and regulatory confidentiality standards is preferred.

Responsibilities

• Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence and reports for the Dean and the Office.
• Oversee day-to-day operations, supervise student workers, and manage office supplies.
• Serve as the primary contact for inquiries and communications.
• Organize and support College meetings, committees, and special events.
• Coordinate logistics, prepare agendas, and record minutes.
• Maintain records and ensure compliance with University policies.
• Compile and analyze data for reports, including accreditation documents.
• Interface with faculty, staff, students, and external partners professionally.

Skills

Scheduling

Record-keeping

Administrative workflows

Expense tracking

FERPA compliance

Microsoft Office

Calendar management

Virtual meetings platforms

Data entry

Communication skills

Education

Bachelor's degree

Tools

Workday

Teams

Zoom

Microsoft Office

Job description

# **Application Instructions:****External Applicants:** Please upload your **resume** on the **Apply** screen. Your application will automatically populate your resume details, and you may verify and update data on the **My Information** page. IMPORTANT: Please review the job posting and load **ALL** documents required in the job posting to the Resume/CV document upload section at the bottom of the **My Experience** application page. Use the **Select Files** button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The \"**My Experience\"** page is the only opportunity to add your required supporting document attachments. ***You will not be able to modify your application after you submit it*.** **Current Mercer University Employees:** Apply from your existing **Workday** account. **Do not apply from the external careers website**. Log in to **Workday** and type **Jobs Hub** in the search bar. Locate the position and click **Apply**.## **Job Title:**Executive Assistant to the Dean## **Department:**Dean's Office, College of Pharmacy## **College/Division:**College Of Pharmacy**Primary Job Posting Location:**Atlanta, GA 30341**Additional Job Posting Locations:***(Other locations that this position could be based)*## **Job Details:**Mercer University's College of Pharmacy is searching for an Executive Assistant to the Dean on the Atlanta, Georgia campus.**Responsibilities**:The Executive Assistant to the Dean provides high-level administrative support to the Dean and the Dean’s Office, ensuring efficient operations and effective communication within the College and across the University. This position works independently under general to indirect supervision and serves as a key liaison between internal and external stakeholders. Responsibilities include managing schedules, coordinating meetings and events, handling confidential information, and other duties as assigned.Duties include:Executive Support:- Manage the Dean’s calendar, schedule meetings, and coordinate travel arrangements.- Prepare and edit correspondence and reports. Office Operations:- Oversee day-to-day operations of the Dean’s Office, including supervising student workers and managing office supplies.- Serve as the primary point of contact for inquiries and communications. Event and Meeting Coordination:- Organize and support College meetings, committees, and special events.- Coordinate logistics, prepare agendas, and record minutes. Records, Reporting, and Data Management:- Maintain accurate records and ensure compliance with University policies.- Compile and analyze data for reports, including annual reports and accreditation documentation.- Maintain databases and ensure data integrity. Communication and Liaison:- Interface with faculty, staff, students, and external partners professionally and effectively.**Qualifications**:A bachelor's degree from an accredited college/university and one year of prior administrative support experience is required. In lieu of education, equivalent directly relevant experience, preferably as an administrative or executive assistant, will be considered. **Knowledge/Skills/Abilities**:* Knowledge of scheduling, record-keeping, and administrative workflows.* Familiarity with expense tracking, procurement, and basic financial reporting.* Awareness of FERPA regulations and institutional confidentiality standards.* Proficiency in Microsoft Office Suite, calendar management systems, and virtual meeting platforms.* Ability to manage multiple priorities, deadlines, and complex schedules efficiently.* Strong written and verbal communication for drafting correspondence and reports.* Skilled at anticipating needs, resolving scheduling conflicts, and handling unexpected issues.* Ability to plan and execute meetings, conferences, and special events.* Competence in data entry, document formatting, and using collaboration tools (e.g., Teams, Zoom).* Ability to handle sensitive information with confidentiality and professionalism.* Capacity to work in a fast-paced environment and adjust to changing priorities.* Ability to build positive relationships with faculty, staff, and external stakeholders.* Working knowledge of software systems (e.g., Workday, etc.).* Excellent attention to detail, ensuring accuracy in documents, schedules, communication, etc.* Ability to work collaboratively.* Ability to compile, analyze, and present data accurately.* Ability to work with minimal supervision and make sound administrative decisions.**Background Check Contingencies:**- Criminal History **Document Attachments**:- Resume- Cover letter- List of three professional references with contact information**About Mercer University**Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer’s twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer’s employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community.**Why Work at Mercer University**Mercer University offers a variety of benefits for eligible employees including **comprehensive health insurance** (for self and dependents), **generous retirement contributions**, **tuition waivers**, **paid vacation and sick leave**, **technology discounts, schedules that allow for work-life balance,** and so much more!At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective-employees/## **Scheduled Weekly Hours:**37.5## **Job Family:**Staff Clerical Non-exempt