Executive Associate to the Dean - Strategic Admin Lead

City University of New York; New York (NY); On-site; USD 77,000 - 106,000; Full time

Job summary

City University of New York's School of Medicine in Harlem seeks a Confidential Executive Associate to provide high-level administrative support to the Office of the Dean. The role includes managing complex calendars, coordinating domestic and international travel, and serving as gatekeeper and primary contact.

Reporting to the Chief of Staff and the Dean, you will prepare agendas, take meeting minutes, arrange virtual and in-person meetings, and assist with special projects while upholding

Qualifications

• Bachelor's degree and six years of related experience required.
• Experience supporting senior/executive staff in a fast-paced environment.
• Experience with travel coordination and complex scheduling.

Responsibilities

• Provide senior executive-level administrative support including calendar management and travel coordination.
• Take meeting minutes and maintain an action-item log with filing improvements.
• Prepare agendas and facilitate meetings using Zoom, MS Teams, and WebEx.
• Coordinate domestic and international travel for the Dean and arrange transportation.
• Support daily office management and assist with special projects and site visits.
• Maintain discretion handling confidential information.
• Research topics and produce recommendations for the Dean's needs.
• Work evenings and weekends as required.

Skills

Organizational skills

Analytical skills

Communication skills

Meeting management

Education

Bachelor's degree

Master's degree in Business Administration or related field

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Zoom

Webex

MS Teams

CUNYFirst/PeopleSoft

CUNY-Buy

Job description

City University of New York's School of Medicine in Harlem seeks a Confidential Executive Associate to provide high-level administrative support to the Office of the Dean. The role includes managing complex calendars, coordinating domestic and international travel, and serving as gatekeeper and primary contact.

Reporting to the Chief of Staff and the Dean, you will prepare agendas, take meeting minutes, arrange virtual and in-person meetings, and assist with special projects while upholding