Executive Assistant to the CFO

High Profile, Inc.; Irving (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

20 days PTO

15% bonus opportunity

5% 401(k) match

Volunteer days

Job summary

High Profile is partnering with our client to hire an experienced Executive Assistant to the CFO in Las Colinas, Irving, TX. The role demands a proactive, organized professional who can manage calendars, travel, and executive communications with discretion.

The ideal candidate thrives in a fast-paced environment, supports senior leadership, and leverages AI tools to automate administrative processes and optimize workflows.

Qualifications

• Experience supporting C-suite executives, preferably CFO or senior financial leader.
• Exceptional organizational and multitasking abilities with strong communication.
• Professional demeanor and discretion with confidential information.

Responsibilities

• Manage complex executive calendars, meetings, and scheduling priorities.
• Coordinate domestic/international travel with detailed itineraries.
• Serve as primary contact for CFO, coordinating with internal and external stakeholders.
• Prepare agendas, presentations, reports, and executive materials.
• Track action items from leadership meetings and ensure follow-up.

Skills

Executive support

Calendar management

Communication

Prioritization

Discretion

Tools

Microsoft Office

Job description

High Profile is partnering with our client, a respected Las Colinas-based organization, to hire an experienced Executive Assistant to the CFO. This role is ideal for a highly organized, proactive, and resourceful professional who excels at supporting senior executives in a fast-paced environment and leverage AI tools to automate and streamline administrative processes, including calendar management, scheduling, and workflow optimization. The ideal candidate will serve as a trusted partner, managing executive priorities, streamlining daily operations, and handling confidential information with professionalism and discretion.

Key Responsibilities

• Manage complex executive calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Serve as a primary point of contact for the CFO, managing communications and coordinating with internal and external stakeholders.
• Anticipate executive needs, prioritize competing demands, and ensure efficient time management.
• Prepare meeting agendas, presentations, reports, correspondence, and executive materials.
• Coordinate leadership meetings, track action items, and ensure timely follow-up on key initiatives.
• Handle sensitive financial, business, and executive information with the highest level of confidentiality.
• Support special projects and administrative initiatives while maintaining accuracy and attention to detail.
• Build strong working relationships across departments and communicate professionally on behalf of executive leadership.

Qualifications

• Previous experience supporting C-suite executives, preferably a CFO or senior financial leader.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to anticipate needs, exercise sound judgment, and work independently.
• High level of discretion when handling confidential and sensitive information.
• Strong attention to detail and ability to adapt to changing priorities.
• Proven ability to thrive in a fast-paced, executive-level environment.

Benefits & Perks

• 20 days of paid time off (PTO)
• 15% bonus opportunity
• 5% 401(k) match
• Volunteer days