Executive Assistant (Dallas,TX)

Northbound Executive Search; Dallas (TX); On-site; USD 115,000 - 135,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Northbound Executive Search is seeking a polished Executive Assistant to support senior executives in our rapidly growing investment-focused team in Dallas. You will manage complex calendars, coordinate meetings, and handle travel logistics across domestic and international itineraries, while preparing meeting materials and maintaining confidential information with discretion.

You will serve as a primary liaison for internal and external stakeholders, manage expenses, process invoices, and

Qualifications

• 3+ years of administrative or executive support experience within the financial services industry.
• Experience supporting senior-level executives in a fast-paced, professional environment.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to manage confidential information.
• Proactive, resourceful, and able to manage competing priorities independently.

Responsibilities

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare for meetings, manage conference room logistics, and assist with presentation materials.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expenses, process invoices, and assist with other administrative and operational tasks as needed.
• Anticipate executive needs and help ensure day-to-day operations run smoothly.

Job description

We are partnering with a prestigious and growing investment firm seeking a polished, proactive Executive Assistant to support senior executives across its technology and finance teams. This is an exciting opportunity to join a highly regarded firm and provide high-level administrative support to senior leadership in a fast-paced, professional environment.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare for meetings, manage conference room logistics, and assist with presentation materials
• Serve as a key point of contact for internal and external stakeholders
• Handle confidential information with the utmost discretion and professionalism
• Manage expenses, process invoices, and assist with other administrative and operational tasks as needed
• Anticipate executive needs and help ensure day-to-day operations run smoothly

Qualifications:

• 3+ years of administrative or executive support experience within the financial services industry
• Experience supporting senior-level executives in a fast-paced, professional environment
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication skills
• Strong judgment, discretion, and the ability to manage confidential information
• Proactive, resourceful, and able to manage competing priorities independently

What They Offer:

• $115K – $135K base salary, depending on experience, plus a discretionary bonus