Executive Assistant to the CEO

High Profile, Inc.; Irving (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

20 days PTO

15% bonus potential

5% 401(k) match

Volunteer days

Job summary

High Profile, Inc. is seeking an experienced Executive Assistant to the CEO in Las Colinas (Irving, TX). The role demands a highly organized, proactive professional who thrives in a fast-paced executive setting and leverages AI tools to streamline administrative processes.

You will manage calendars, coordinate travel, and support strategic projects while serving as a trusted partner to the CEO and senior leadership.

Qualifications

• Experience supporting C-suite executives, preferably a CEO or senior leader.

Responsibilities

• Manage complex executive calendars and scheduling priorities.
• Coordinate domestic and international travel with detailed itineraries.
• Act as primary contact for the CEO and coordinate with stakeholders.
• Prepare agendas, presentations, reports, and executive materials.
• Track action items and follow up on key initiatives.
• Handle confidential information with discretion.
• Support strategic projects and administrative operations.
• Build relationships with senior leadership and external partners.
• Gatekeeper for executive requests with sound judgment.

Skills

Executive support

Time management

Multitasking

Communication

Discretion

Tools

MS Office

Job description

High Profile is partnering with our client, a respected Las Colinas-based organization, to hire an experienced Executive Assistant to the CEO. This role is ideal for a highly organized, proactive, and resourceful professional who thrives in a fast-paced executive environment and leverage AI tools to automate and streamline administrative processes, including calendar management, scheduling, and workflow optimization. The ideal candidate will serve as a trusted strategic partner, managing executive priorities, streamlining daily operations, and ensuring the CEO's time is focused on high-impact business initiatives.

Key Responsibilities:

• Manage complex executive calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
• Serve as a primary point of contact for the CEO, managing communications and coordinating with internal and external stakeholders.
• Anticipate executive needs, prioritize competing demands, and ensure efficient time management.
• Prepare meeting agendas, presentations, reports, correspondence, and executive materials.
• Coordinate executive leadership meetings, track action items, and ensure timely follow-up on key initiatives.
• Handle sensitive business, financial, and executive information with the highest level of confidentiality.
• Support strategic projects, executive initiatives, and administrative operations.
• Build strong relationships with senior leadership, business partners, and external stakeholders.
• Act as a proactive gatekeeper, exercising sound judgment and professionalism when managing executive requests and priorities.

Qualifications:

• Previous experience supporting C-suite executives, preferably a CEO or senior executive leader.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to anticipate needs, exercise sound judgment, and work independently.
• High level of discretion when handling confidential and sensitive information.
• Strong attention to detail and ability to adapt to changing priorities.
• Proven ability to thrive in a fast-paced, executive-level environment.

Benefits & Perks:

• 20 days of paid time off (PTO)
• 15% bonus opportunity
• 5% 401(k) match
• Volunteer days