Executive Assistant Dallas TX

Northbound Search; Irving (TX); Hybrid; USD 115,000 - 135,000; Full time

Benefits offered by this job

Hybrid work schedule

Fully covered benefits

Discretionary bonus

Job summary

Northbound Search is partnering with a prestigious, growing investment firm to hire an Executive Assistant who will support senior leaders across technology and finance teams. The role involves high-level administrative support in a fast-paced, professional environment, with a strong emphasis on discretion and proactive problem-solving.

The successful candidate will manage complex calendars, arrange domestic and international travel, prepare meetings, and coordinate with internal and external

Qualifications

• 3+ years of administrative or executive support experience within the financial services industry.
• Experience supporting senior-level executives in a fast-paced, professional environment.
• Exceptional organizational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, discretion, and the ability to manage confidential information.
• Proactive, resourceful, and able to manage competing priorities independently.

Responsibilities

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare for meetings, manage conference room logistics, and assist with presentation materials.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Manage expenses, process invoices, and assist with other administrative tasks.
• Anticipate executive needs and ensure day-to-day operations run smoothly.

Skills

Calendar management

Executive support

Travel coordination

Communication

Attention to detail

Tools

Microsoft Office

G Suite

Job description

We are partnering with a prestigious and growing investment firm seeking a polished, proactive Executive Assistant to support senior executives across its technology and finance teams. This is an exciting opportunity to join a highly regarded firm and provide high-level administrative support to senior leadership in a fast-paced, professional environment.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare for meetings, manage conference room logistics, and assist with presentation materials
• Serve as a key point of contact for internal and external stakeholders
• Handle confidential information with the utmost discretion and professionalism
• Manage expenses, process invoices, and assist with other administrative and operational tasks as needed
• Anticipate executive needs and help ensure day-to-day operations run smoothly

Qualifications:

• 3+ years of administrative or executive support experience within the financial services industry
• Experience supporting senior-level executives in a fast-paced, professional environment
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication skills
• Strong judgment, discretion, and the ability to manage confidential information
• Proactive, resourceful, and able to manage competing priorities independently

What We Offer:

• $115K - $135K base salary, depending on experience, plus a discretionary bonus
• Hybrid work schedule
• Fully covered benefits

Compensation:

$115,000-$135,000 per year