Executive Assistant to the CEO & C-Suite | Support

The State Group; Nashville (TN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

100% paid medical, dental, and vision

Paid time off, vacation, sick days, &

Job summary

The State Group’s Franklin, Tennessee headquarters seeks an Executive Assistant to provide high-level administrative support to the CEO and C-Suite. You will manage calendars, organize Board materials, coordinate travel, and serve as a liaison with internal and external stakeholders. Strong discretion and 7+ years of experience are required; a Bachelor’s degree is preferred. Visit www.stategroup.com to learn more.

Qualifications

• 7+ years of progressive executive or administrative support experience.
• Bachelor’s degree in business administration, communications, or related field.
• Proven experience managing complex calendars and supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
• Excellent written and verbal communication skills with a high level of professionalism.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
• Experience supporting multiple C-Suite leaders and preparing Board-level materials is preferred.

Responsibilities

• Provide high-level administrative support to the CEO and C-Suite executives.
• Manage complex calendars, meetings, and conferences.
• Prepare and organize Board presentations, executive reports, agendas, and meeting materials.
• Coordinate executive travel, logistics, expenses, and related administrative activities.
• Manage incoming communications and ensure timely follow-up on executive requests.
• Serve as a key liaison between executives, employees, and external stakeholders.
• Facilitate communication across the leadership team.
• Maintain confidential business, financial, employee, and executive information with discretion.
• Support office operations and special projects as assigned.

Skills

Calendar management

Communication

Organization

Discretion

Stakeholder management

Education

Bachelor’s degree in business administration, communications, or related field

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

The State Group’s Franklin, Tennessee headquarters seeks an Executive Assistant to provide high-level administrative support to the CEO and C-Suite. You will manage calendars, organize Board materials, coordinate travel, and serve as a liaison with internal and external stakeholders. Strong discretion and 7+ years of experience are required; a Bachelor’s degree is preferred. Visit www.stategroup.com to learn more.