Executive Assistant

The State Group; Nashville (TN); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

100% paid medical, dental, and vision

Paid time off, vacation, sick days, &

Job summary

The State Group’s Franklin, Tennessee headquarters seeks an Executive Assistant to provide high-level administrative support to the CEO and C-Suite. You will manage calendars, organize Board materials, coordinate travel, and serve as a liaison with internal and external stakeholders. Strong discretion and 7+ years of experience are required; a Bachelor’s degree is preferred. Visit www.stategroup.com to learn more.

Qualifications

• 7+ years of progressive executive or administrative support experience.
• Bachelor’s degree in business administration, communications, or related field.
• Proven experience managing complex calendars and supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
• Excellent written and verbal communication skills with a high level of professionalism.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
• Experience supporting multiple C-Suite leaders and preparing Board-level materials is preferred.

Responsibilities

• Provide high-level administrative support to the CEO and C-Suite executives.
• Manage complex calendars, meetings, and conferences.
• Prepare and organize Board presentations, executive reports, agendas, and meeting materials.
• Coordinate executive travel, logistics, expenses, and related administrative activities.
• Manage incoming communications and ensure timely follow-up on executive requests.
• Serve as a key liaison between executives, employees, and external stakeholders.
• Facilitate communication across the leadership team.
• Maintain confidential business, financial, employee, and executive information with discretion.
• Support office operations and special projects as assigned.

Skills

Calendar management

Communication

Organization

Discretion

Stakeholder management

Education

Bachelor’s degree in business administration, communications, or related field

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

Job description

The State Group’s family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services, including Electrical, Mechanical, and Civil, on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career.

We are seeking an Executive Assistant to work at our Franklin, Tennessee corporate headquarters location.

BENEFITS OF WORKING WITH US

• This position is an integral part of our success and provides opportunities for career advancement.
• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.

WHAT YOU WILL DO

• Provide high-level administrative support to the CEO and C-Suite executives.
• Manage complex calendars, meetings, and conferences.
• Prepare and organize Board presentations, executive reports, agendas, and meeting materials.
• Coordinate executive travel, logistics, expenses, and related administrative activities.
• Manage incoming communications and ensure timely follow-up on executive requests.
• Serve as a key liaison between executives, employees, and external stakeholders.
• Facilitate communication across the leadership team.
• Maintain confidential business, financial, employee, and executive information with discretion.
• Support office operations and special projects as assigned.

WHAT YOU NEED TO JOIN OUR TEAM

• 7+ years of progressive executive or administrative support experience.
• Bachelor’s degree in business administration, communications, or a related field.
• Proven experience managing complex calendars and supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, and Outlook.
• Strong experience preparing professional presentations, reports, and meeting materials.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a high level of professionalism.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
• Experience supporting multiple C-Suite leaders and preparing Board-level materials is preferred.

To learn more about our organization, visit www.stategroup.com.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].