Executive Assistant

A2LA; Frederick (MD); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

403(b) retirement plan

Medical and dental benefits

Paid time off

Training and development opportunities

Job summary

A non-profit organization in Frederick, MD is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and executive team. Responsibilities include managing complex calendars, organizing meetings, and drafting communications. The ideal candidate will have over 5 years of experience, strong organizational and interpersonal skills, and proficiency in Microsoft Office. The salary is competitive and complemented by a robust benefits package, including health insurance and retirement plans.

Qualifications

• 5+ years working as an executive assistant to top management.
• Strong attention to detail and commitment to confidentiality.
• Experience coordinating complex travel arrangements.

Responsibilities

• Manage multiple complex calendars for executives.
• Draft professional correspondence and edit documents.
• Organize executive team meetings and ensure action items are completed.

Skills

Interpersonal communication skills

Organizational skills

Microsoft Office proficiency

Attention to detail

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Join to apply for the Executive Assistant role at A2LA.

A2LA is a non‑profit, public service membership organization offering compliance and accreditation services worldwide. Whether it is the clean air you breathe, the water you drink or the vehicle you drive, A2LA helps make the world a safer place by ensuring organizations release products and services that meet testing and quality standards.

Position Summary

The Executive Assistant’s primary responsibility is to provide high‑level administrative support to the CEO and other members of the Executive Team. This role requires exceptional organizational, communication and problem‑solving skills, as well as the ability to manage sensitive information with discretion.

Daily responsibilities include managing multiple complex calendars and supporting a variety of executive‑level projects. The Executive Assistant will communicate regularly with employees at all levels of the organization, as well as external stakeholders, including the Chairman of the Board and members of the Board of Directors. The ideal candidate is proactive, detail‑oriented and able to pivot to changing priorities.

Primary Duties

• Perform office and administrative duties to assist the CEO and other executives, such as managing calendars, organizing PowerPoints and arranging travel.
• Arrange off‑site and on‑site executive team meetings and board meetings.
• Attend meetings, take notes and ensure action items are tracked and completed.
• Draft professional email correspondence, memos, follow‑ups and announcements.
• Edit documents, compile data and information in Microsoft Office products such as Word, Excel and PowerPoint.
• Create reports and summaries for quick executive review.
• Manage executive expense reports, ensuring accurate coding, timely submission and compliance with company policies.
• Perform other duties as assigned.

Qualifications

A2LA may provide exceptions to educational requirements for veterans who demonstrate the ability to perform the duties listed in this posting.

• 5+ years working as an executive assistant to the highest level of management.
• Attention to detail, commitment and follow‑through while maintaining confidentiality and meeting deadlines.
• Strong interpersonal communication skills (written, verbal and listening).
• Strong organizational and planning skills.
• Proficiency in Microsoft Office products (Outlook, Excel, Word, PowerPoint).
• Experience coordinating complex travel.
• High School Diploma.

Benefits and Compensation

The salary for this position is commensurate with experience. Our range for the role is $65,000–$90,000. In addition, A2LA offers a robust 403(b) retirement plan and benefits package including medical, dental, HSA, FSA (medical and dependent), life insurance, short‑ and long‑term disability, employee assistance program (EAP), AFLAC, tuition reimbursement and other pre‑taxed benefits, paid time off, 10 paid government holidays, 1 floating holiday, training and development, career advancement opportunities and much more!

Working Environment & Physical Requirements

• Physical Demands: While performing the duties of this job, the employee is required to walk; sit for long hours, use fingers for typing; talk and hear. Specific vision abilities required include close vision for reviewing documents on the computer or in hardcopy.
• Work Environment: Work is typically performed in an office setting. Hours are flexible, but they should normally encompass at least the core hours of 9:00 AM to 3:00 PM, total at least forty (40) hours per week, and suit the needs of various training clients where appropriate.

To perform this job successfully, an individual must be able to perform the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

A2LA is an equal opportunity employer. A2LA does not discriminate in employment based upon race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service, or any other federally protected classification.

Military / Military Spouse Personnel are encouraged to apply.