Executive Assistant to the CEO & Board Administrator (Temp to Perm)

The Jed Foundation (Jed); New York (NY); Hybrid; USD 68,000 - 90,000; Full time

Job summary

The Jed Foundation is seeking an Executive Assistant & Board Administrator to support the CEO and Board of Directors. This role encompasses administrative assistance, project management, and relationship management, ensuring efficient operations. The ideal candidate will possess strong organizational and communication skills, with previous experience supporting C-suite executives. This is a hybrid position based in New York City, with competitive compensation and comprehensive benefits.

Benefits

Paid time off

Health and wellness benefits

401(K) Retirement Plan

Flexible Spending Account

Qualifications

• Minimum of 8+ years of experience in administrative support.
• Experience supporting C-suite executives.
• Strong attention to detail.

Responsibilities

• Manage the CEO’s calendar and prepare materials for meetings.
• Serve as the primary liaison for the Board of Directors.
• Support the CEO in project management and stakeholder communications.

Skills

Organizational skills

Communication skills

Project management

Problem-solving

Education

Bachelor’s degree

Tools

Google Docs

Job description

The Executive Assistant & Board Administrator is a critical support role, responsible for providing comprehensive administrative assistance to the CEO and serving as the primary liaison for the Board of Directors. This position requires exceptional organizational, communication, and project management skills to manage the CEO’s workflow and maximize efficiency. The role also involves coordinating board activities, managing special projects, and ensuring seamless communication and follow-up on key initiatives.

Application Deadline

July 02, 2025

Department

02. Corporate HQ

Employment Type

Temporary

Location

New York City, New York

Workplace type

Hybrid

Compensation

$68,000 - $90,000 / year

Reporting To

Chief Executive Officer

Key Responsibilities

Executive Support: Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and coordinate materials for internal and external meetings, ensuring the CEO is well-prepared. Assist in drafting and managing communications on behalf of the CEO, including prioritizing email communications. Anticipate the CEO’s needs and identify opportunities to streamline workflow and processes.

Board Administration: Serve as the primary liaison for the Board of Directors, managing communications and ensuring the timely dissemination of information. Coordinate and prepare materials for board meetings, including agendas, minutes, and follow-up actions. Manage logistics for board meetings, including scheduling, venue arrangements, and technical support.

Project Management: Support the CEO in moving projects forward by assisting with information gathering, communication with stakeholders, and monitoring project plans. Manage special projects assigned by the CEO, ensuring timely and successful completion. Schedule, prepare materials, and ensure follow-up for various projects and meetings.

Relationship Management: Cultivate and manage relationships between the CEO and high-profile stakeholders, including board members, donors, and corporate partners. Ensure the CEO’s external relationships are well-managed and cultivated to maximize impact.

Event Planning: Assist with event planning logistics for internal and external events, ensuring successful execution. Coordinate travel arrangements and itineraries for the CEO and key stakeholders.

Administrative Duties: Handle confidential information with discretion and maintain the highest level of confidentiality. Develop and maintain efficient administrative systems to support the CEO’s workflow. Ensure the CEO’s social media channels are fully leveraged in partnership with the Communications department.

Skills Knowledge and Expertise

• Bachelor’s degree required.
• Minimum of 8+ years of experience in administrative support, project management, or external relations roles, preferably within corporate or nonprofit organizations.
• Proven experience supporting C-suite executives and managing high-profile stakeholder relationships.
• Excellent written, oral, and interpersonal communication skills.
• Exceptional organizational and planning skills with strong attention to detail.
• Proficiency in Google Docs and other office software.
• Ability to work independently, exercise professional judgment, and maintain discretion.
• Team-oriented and flexible, with the ability to manage multiple projects simultaneously.
• Passion for promoting emotional health and preventing suicide among young adults.
• Alignment with the organization’s guiding principles and commitment to diversity, equity, inclusion, and antiracism.

Competencies:

• Excellent communication skills, with the ability to tailor messaging to different audiences.
• Strong project management and follow-up skills.
• Ability to mediate and negotiate potential disputes or misunderstandings.
• Ability to remain poised and unflappable in trying situations.
• Problem-solving skills and the ability to work independently.
• Excellent judgment and respect for maintaining strict confidentiality.
• Ability to develop and maintain relationships with key internal and external stakeholders.

Pay Ranges / Location / Travel Information

Physical Requirements:

• Prolonged periods of sitting and working on a computer, including typing, viewing screens, and engaging in virtual meetings.
• Frequent phone, email, and video conferencing communication require clear speech, active listening, and visual acuity.
• Occasional standing, walking, and lifting up to 25 pounds for conference booth setup, promotional materials, or event-related tasks.
• Ability to travel domestically up to 20% of the time, which may involve extended periods of standing, walking, or transporting materials at conferences and events.
• Flexibility to adjust to different work environments, including home offices, shared workspaces, and on-site event locations.

Pay Ranges:
The range listed on this job posting is based on JED's compensation posting ranges. Salaries may be higher or lower depending on experience and geographic location. Additionally, you will be eligible to participate in our company’s equity program, plus our robust medical, dental, vision, retirement, mental health, and other benefits offered to permanent benefit eligible employees.

Location/Travel Information:
Please note that this position is largely HYBRID and based out of the NYS Tri-State Area Only. The role will require retreat/business meetings at JED’s central office in NYC or other locations as designated by JED leadership. Additional travel may be required.

Team benefits to set you up for success:

Empowering our team to reach their full potential and achieve outstanding career milestones

Paid time off

Vacation/Holiday/Recess/Respite (call it what you want!) ~ 15 days
(goes to 20 days at year 4)

• To rest, recharge, and switch off.

Life leave ~ 3 days

• Scheduled days off to 'do life'.

Holidays ~ 10 days

Floating Holidays • 1 day

Take your BIRTHDAY off and celebrate YOU!

No FOMO week • 5 days

• An all-team holiday week offline at the end of each calendar year.

Care leave

Personal leave • 6 days

• For sick and care days.

Family leave • We follow state-specific benefits or use NYS PFML as the baseline when state coverage is not available.

Compassionate leave • 5 days

• Bereavement time for the death of an immediate family member.

Additional support

Transit Benefits

• Use pre-tax dollars deducted directly from your paychecks so you can get to work with less effort

Flexible Spending Account

• Use pre-tax dollars to pay for qualifying out-of-pocket healthcare or dependent care expenses

Healthcare Reimbursement Arrangement through JED

• Employer-funded plan to assist employees with qualified medical expenses on a tax-free basis.
• Mental Health HRA - the base balance is $1500 per year for benefits-eligible employees (regardless of participation in JED’s medical plan) and more for benefits-eligible employees enrolled in Employee+Spouse, Employee+Child(ren), and Family medical plans – not dental and vision plans.
• Health HRA Plan – Coincides with Health Enrollment Only (not available if not enrolled in Medical)
• Dental HRA Plan – Coincides with Dental Enrollment Only (not available if not enrolled in Dental)

EAP Program & Virtual Health - TeleDoc

• Take advantage of our 24/7 virtual care. Whether you’re on the road or at home, you’ll be able to talk to a doctor whenever you need one at no additional cost to employees.

Saving For Your Future

401(K) Retirement Plan

Invest in your future with our 401(k)- Safe Harbor Retirement plan

Employee Contribution: begin your contributions on day 1

Employer Match: After 6 months of employment, JED matches 100% of all employees' 401(k) contributions made up to 3% of their compensation, plus a 50% match of the next 2% of their compensation

About The Jed Foundation

The Jed Foundation ("JED") is a nonprofit that protects emotional health and prevents suicide for our nation’s teens and young adults. We’re partnering with high schools and colleges to strengthen their mental health, substance misuse and suicide prevention programs and systems. We’re equipping teens and young adults with the skills and knowledge to help themselves and each other. We’re encouraging community awareness, understanding and action for young adult mental health.

Physical Requirements:

• Prolonged periods of sitting and working on a computer, including typing, viewing screens, and engaging in virtual meetings.
• Frequent phone, email, and video conferencing communication require clear speech, active listening, and visual acuity.
• Occasional standing, walking, and lifting up to 25 pounds for conference booth setup, promotional materials, or event-related tasks.
• Flexibility to adjust to different work environments, including home offices, shared workspaces, and on-site event locations.

General Benefits:
We offer more than just great medical, dental, and vision benefits, a strong PTO policy, an EAP program, and a matching 401 (k). We provide an opportunity to be part of a team of amazing and compassionate employees dedicated to youth mental health. Our mission-driven environment fosters collaboration, innovation, and a deep sense of purpose. Join us to make a meaningful impact and contribute to the well-being of young people everywhere.

Pay Ranges:
The range listed on this job posting is based on JED's compensation posting ranges. Salaries may be higher or lower depending on experience and geographic location. Additionally, you will be eligible to participate in our company’s equity program, plus our robust medical, dental, vision, retirement, mental health, and other benefits offered to permanent benefit-eligible employees.

Location/Travel Information:
Please note that this position is largely HYBRID and based out of the NYS Tri-State Area only. The role will require retreat/business meetings at JED’s central office in NYC or other locations as designated by JED leadership. Additional travel may be required.

Work Authorization
All applicants must be legally authorized to work in the United States. JED does not provide employment visa sponsorship at this time.

Reasonable Accommodations Statement

We are committed to providing an inclusive and accessible hiring process for all candidates. If you require a reasonable accommodation to participate in the application or interview process, please let us know by responding to the confirmation emails you receive from us when you apply or schedule an interview. We will work with you to meet your needs in accordance with applicable laws.

Equal Employment Opportunity ("EEO") Statement
JED is committed to fostering a diverse and inclusive workplace that values collaboration and creativity. We are proud to be an Equal Opportunity Employer, and we do not discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, or any other protected characteristic in accordance with applicable state, federal, and local laws. We welcome and encourage individuals from all backgrounds to apply and contribute to our mission of protecting emotional health and preventing suicide.

Apply Now

Our Hiring Process

Stage 3:

Hiring Manager Review (Internal)

Stage 4:

References & Verbal Offer

Stage 5:

Written Offer & Background Check

Stage 6:

Hired

Stage 1:

HR Review

Stage 2:

Preliminary Screening

Stage 3:

Hiring Manager Review (Internal)

Stage 4:

References & Verbal Offer

Stage 5:

Written Offer & Background Check

Stage 6:

Hired

Stage 1:

HR Review

Stage 2:

Preliminary Screening

Stage 3:

Hiring Manager Review (Internal)

Stage 4:

References & Verbal Offer

Stage 5:

Written Offer & Background Check

Stage 6:

Hired

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