Executive Assistant

The Rockridge Group; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

The Rockridge Group is seeking an Executive Administrative Support to provide day-to-day assistance to C-Level Executives. This Temp-to-Perm position involves managing schedules, coordinating travel, and supporting client relations, requiring 5+ years of executive-level experience and strong organizational skills.

Qualifications

• 5+ years' proven executive level administrative experience.
• Preferred AA or BA in relevant field.
• Extensive computer skills in Microsoft Office suite.

Responsibilities

• Interface with clients and agencies, manage schedules.
• Coordinate travel arrangements and process expense reports.
• Provide support for reports, correspondence, and invoices.

Skills

Interpersonal skills

Organizational skills

Computer Skills

Education

AA or BA (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

LOCATION : 405 Lexington Avenue, Manhattan

DURATION : Temp or Temp-to-Perm - TBD based on individual’s performance + company’s business needs

Job Summary :

This position provides day-to-day administrative support to C-Level Executives and their teams.

Responsibilities include :

• Interface with clients, advertising agencies, and out of home buying services.
• Responsible for all scheduling and calendar updates in Outlook.
• Coordinate travel arrangements and process expense reports.
• Provide support including correspondence, reports, preparation of graphs / charts, and process invoices.
• Create documents and spreadsheets, as needed.
• Provide superior customer service, focused on client requests.
• Ability to understand and create accurate proposals.
• Process advertising contracts and coordinate billing with accounting.
• Assist with special projects as needed.
• Provide administrative support for various Events.

Required Skills :

• 5+ years proven executive level administrative experience
• AA or BA preferred, but not required.
• Superior interpersonal & organizational skills.
• Extensive Computer Skills (Microsoft Outlook, Word, Excel & PowerPoint).