Broker Administrative Specialist

Atlas Search; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A top-tier commercial real estate firm seeks a Broker Administrative Specialist to support a dynamic team. This onsite role, ideal for an organized professional with 3+ years of relevant experience, includes responsibilities in drafting correspondence, scheduling, and conducting property research. This temporary opportunity offers a pathway to permanent employment with competitive compensation.

Qualifications

• 3+ years of administrative experience, preferably in real estate.
• Detail-oriented, capable of managing a high volume of tasks independently.
• Strong command of Microsoft Office and CRM tools.

Responsibilities

• Provide proactive support to brokers and clients, ensuring smooth operations.
• Draft and edit correspondence, proposals, reports, and invoices.
• Create marketing presentations and conduct property research.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Bachelor’s degree in Business or related field

Tools

Microsoft Office Suite

CRM tools (Salesforce)

Adobe Acrobat

InDesign

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Atlas Search

A top-tier commercial real estate firm is seeking a Broker Administrative Specialist to support a dynamic and fast-paced brokerage team. This onsite role is ideal for a highly organized professional with 3+ years of administrative experience, preferably in real estate, and a strong command of Microsoft Office and CRM tools. This is a 6-month temp-to-perm opportunity!

Key Responsibilities:

• Provide proactive support to brokers and clients, anticipating needs and ensuring smooth operations
• Draft and edit correspondence, proposals, reports, invoices, and confidential communications
• Create marketing presentations and tour books in PowerPoint, often on short timelines
• Conduct property research using databases like CoStar and AIR; compile market surveys
• Maintain and update broker team’s client/prospect databases and action item trackers
• Schedule meetings, coordinate travel, and process expense reports
• Maintain account files and documentation in an organized, audit-ready format
• Assist with special projects, data collection, and light research as needed

Qualifications:

• Bachelor’s degree in Business or related field, or equivalent professional experience
• Minimum 3 years of experience supporting multiple team members; real estate background preferred
• Highly organized, detail-oriented, and capable of managing a high volume of tasks independently
• Excellent written and verbal communication skills; strong editing and proofreading ability
• Proven ability to multitask and meet deadlines in a fast-paced team setting
• Creative, self-starting, and efficient with strong time management skills

Requirements:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM tools such as Salesforce, and marketing platforms like Adobe Acrobat and InDesign
• Familiarity with CoStar, LoopNet, AIR, and Slack a plus

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Investment Management

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