Executive Assistant to the CEO & Board Administrator (Temp to Perm)

The Jed Foundation; New York (NY); Hybrid; USD 68,000 - 90,000; Full time

Job summary

The Jed Foundation is seeking an Executive Assistant to support the CEO and Board. This pivotal role involves comprehensive administrative tasks, project management, and excellent communication with high-profile stakeholders. Ideal candidates will have a Bachelor’s degree and 8+ years of related experience, balancing independent work with teamwork to promote mental health initiatives.

Benefits

Paid time off

Healthcare reimbursement

Mental Health HRA

Flexible spending account

Transit benefits

Event planning assistance

Qualifications

• 8+ years of experience in administrative support or project management.
• Experience supporting C-suite executives required.
• Ability to manage high-profile stakeholder relationships.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Coordinate materials for board meetings and manage logistics.
• Assist the CEO in moving projects forward and manage special projects.

Skills

Organizational skills

Communication skills

Project management

Interpersonal skills

Problem-solving

Education

Bachelor’s degree

Tools

Google Docs

Job description

Executive Assistant to the CEO & Board Administrator (Temp to Perm)

Application Deadline: 2 July 2025

Department: 02. Corporate HQ

Employment Type: Temporary

Location: New York City, New York

Reporting To: Chief Executive Officer

Compensation: $68,000 - $90,000 / year

Description

The Executive Assistant & Board Administrator is a critical support role, responsible for providing comprehensive administrative assistance to the CEO and serving as the primary liaison for the Board of Directors. This position requires exceptional organizational, communication, and project management skills to manage the CEO’s workflow and maximize efficiency. The role also involves coordinating board activities, managing special projects, and ensuring seamless communication and follow-up on key initiatives.

Key Responsibilities

Executive Support: Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and coordinate materials for internal and external meetings, ensuring the CEO is well-prepared. Assist in drafting and managing communications on behalf of the CEO, including prioritizing email communications. Anticipate the CEO’s needs and identify opportunities to streamline workflow and processes.

Board Administration: Serve as the primary liaison for the Board of Directors, managing communications and ensuring the timely dissemination of information. Coordinate and prepare materials for board meetings, including agendas, minutes, and follow-up actions. Manage logistics for board meetings, including scheduling, venue arrangements, and technical support.

Project Management: Support the CEO in moving projects forward by assisting with information gathering, communication with stakeholders, and monitoring project plans. Manage special projects assigned by the CEO, ensuring timely and successful completion. Schedule, prepare materials, and ensure follow-up for various projects and meetings.

Relationship Management: Cultivate and manage relationships between the CEO and high-profile stakeholders, including board members, donors, and corporate partners. Ensure the CEO’s external relationships are well-managed and cultivated to maximize impact.

Event Planning: Assist with event planning logistics for internal and external events, ensuring successful execution. Coordinate travel arrangements and itineraries for the CEO and key stakeholders.

Administrative Duties: Handle confidential information with discretion and maintain the highest level of confidentiality. Develop and maintain efficient administrative systems to support the CEO’s workflow. Ensure the CEO’s social media channels are fully leveraged in partnership with the Communications department.

Skills Knowledge and Expertise

• Bachelor’s degree required.
• Minimum of 8+ years of experience in administrative support, project management, or external relations roles, preferably within corporate or nonprofit organizations.
• Proven experience supporting C-suite executives and managing high-profile stakeholder relationships.
• Excellent written, oral, and interpersonal communication skills.
• Exceptional organizational and planning skills with strong attention to detail.
• Proficiency in Google Docs and other office software.
• Ability to work independently, exercise professional judgment, and maintain discretion.
• Team-oriented and flexible, with the ability to manage multiple projects simultaneously.
• Passion for promoting emotional health and preventing suicide among young adults.
• Alignment with the organization’s guiding principles and commitment to diversity, equity, inclusion, and antiracism.

Competencies:

• Excellent communication skills, with the ability to tailor messaging to different audiences.
• Strong project management and follow-up skills.
• Ability to mediate and negotiate potential disputes or misunderstandings.
• Ability to remain poised and unflappable in trying situations.
• Problem-solving skills and the ability to work independently.
• Excellent judgment and respect for maintaining strict confidentiality.
• Ability to develop and maintain relationships with key internal and external stakeholders.

Pay Ranges / Location / Travel Information

Physical Requirements:

• Prolonged periods of sitting and working on a computer, including typing, viewing screens, and engaging in virtual meetings.
• Frequent phone, email, and video conferencing communication require clear speech, active listening, and visual acuity.
• Occasional standing, walking, and lifting up to 25 pounds for conference booth setup, promotional materials, or event-related tasks.
• Ability to travel domestically up to 20% of the time, which may involve extended periods of standing, walking, or transporting materials at conferences and events.
• Flexibility to adjust to different work environments, including home offices, shared workspaces, and on-site event locations.

Pay Ranges:
The range listed on this job posting is based on JED's compensation posting ranges. Salaries may be higher or lower depending on experience and geographic location. Additionally, you will be eligible to participate in our company’s equity program, plus our robust medical, dental, vision, retirement, mental health, and other benefits offered to permanent benefit eligible employees.

Location/Travel Information:
Please note that this position is largely HYBRID and based out of the NYS Tri-State Area Only. The role will require retreat/business meetings at JED’s central office in NYC or other locations as designated by JED leadership. Additional travel may be required.

Team benefits to set you up for success:

Empowering our team to reach their full potential and achieve outstanding career milestones

Paid time off

Vacation/Holiday/Recess/Respite (call it what you want!) ~ 15 days
(goes to 20 days at year 4)

• To rest, recharge, and switch off.

Life leave ~ 3 days

• Scheduled days off to 'do life'.

Holidays ~ 10 days

Floating Holidays • 1 day

Take your BIRTHDAY off and celebrate YOU!

No FOMO week • 5 days

• An all-team holiday week offline at the end of each calendar year.

Personal leave • 6 days

• For sick and care days.

Family leave • We follow state-specific benefits or use NYS PFML as the baseline when state coverage is not available.

Compassionate leave • 5 days

• Bereavement time for the death of an immediate family member.

Transit Benefits

• Use pre-tax dollars deducted directly from your paychecks so you can get to work with less effort

Flexible Spending Account

• Use pre-tax dollars to pay for qualifying out-of-pocket healthcare or dependent care expenses

Healthcare Reimbursement Arrangement through JED

• Employer-funded plan to assist employees with qualified medical expenses on a tax-free basis.
• Mental Health HRA - the base balance is $1500 per year for benefits-eligible employees (regardless of participation in JED’s medical plan) and more for benefits-eligible employees enrolled in Employee+Spouse, Employee+Child(ren), and Family medical plans – not dental and vision plans.
• Health HRA Plan – Coincides with Health Enrollment Only (not available if not enrolled in Medical)
• Dental HRA Plan – Coincides with Dental Enrollment Only (not available if not enrolled in Dental)

EAP Program & Virtual Health - TeleDoc

• Take advantage of our 24/7 virtual care. Whether you’re on the road or at home, you’ll be able to talk to a doctor whenever you need one at no additional cost to employees.