Finance Coordinator (Coordinator of Administrative Services)

Avon Public Schools; Avon (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Avon Public Schools is seeking a Finance Coordinator to provide comprehensive administrative and financial support to the Business and Finance Manager and the Business Office. The role includes maintaining financial records, processing accounts payable, and preparing monthly reports to assist in budgeting and district operations.

Ideal candidates will have experience in accounts payable, proficiency with financial software, and strong organizational skills.

Qualifications

• Prior experience in accounts payable, bookkeeping, or municipal finance preferred.
• Proficiency with financial management software, databases, and spreadsheets.
• Strong organizational, analytical, and problem-solving abilities.

Responsibilities

• Provide administrative support to the Business and Finance Manager and staff.
• Process accounts payable transactions with invoices and purchase orders.
• Prepare monthly financial reports and monitor operating budgets.
• Maintain vendor records and ensure year-end closeout readiness.
• Ensure confidential handling of financial and personnel information.

Skills

Accounts payable

Bookkeeping

Municipal finance

Microsoft Office

Google Workspace

Education

Bachelor degree

Tools

Microsoft Excel

Financial management software

Databases

Spreadsheets

Google Workspace

Job description

Finance Coordinator (Coordinator of Administrative Services)

Job ID: 5892845

Application Deadline: Posted until filled

Posted: Aug 19, 2026 12:00 AM (UTC)

Starting Date: Immediately

Location

Business Office

Reports To

Business and Finance Manager

Position Summary

The Coordinator of Administrative Services provides comprehensive administrative and financial support to the Business and Finance Manager and the Business Office. This position assists in maintaining accurate financial records, processing accounts payable, preparing monthly financial reports, monitoring operating budget accounts, and supporting the efficient day-to-day operations of the district’s financial services.

Essential Duties and Responsibilities

• Provide administrative support to the Business and Finance Manager and other Business Office personnel.
• Maintain financial management software, databases, electronic records, and supporting documentation.
• Process accounts payable transactions, including reviewing invoices, verifying approvals, matching invoices with purchase orders, and preparing payment warrants.
• Maintain accurate vendor records, including tax documentation, payment information, and annual Form 1099 reporting.
• Respond to inquiries from vendors, administrators, and staff regarding invoices, purchase orders, payments, and account balances.
• Assist with the preparation and distribution of monthly financial reports.
• Review financial reports for accuracy and identify discrepancies requiring correction or further investigation.
• Monitor operating budget accounts, expenditures, encumbrances, transfers, and available balances.
• Assist district administrators and department heads with questions concerning operating budget accounts.
• Support the preparation, implementation, and ongoing maintenance of the district’s annual operating budget.
• Prepare budget transfers, journal entries, account adjustments, and other financial documentation as directed.
• Maintain organized and complete records for audits, public reporting, grant requirements, and year-end financial closeout.
• Assist with purchasing procedures, purchase orders, vendor coordination, and compliance with district procurement policies.
• Organize Business Office correspondence, reports, meeting materials, contracts, and financial records.
• Maintain confidentiality regarding financial, personnel, student, and vendor information.
• Provide backup support for other Business Office functions as assigned.
• Perform other related duties as directed by the Business and Finance Manager.

Position Type

Full-time

Job Categories

• Administration > Business/Finance
• Administration > Human Resources
• Organization-level Positions > Analyst
• Organization-level Positions > Coordinator
• Organization-level Positions > Specialist
• Support Staff > Accounting/Bookkeeping
• Support Staff > Administrative Assistant
• Support Staff > Clerical
• Support Staff > Human Resources
• Support Staff > Secretary

Job Requirements

• Prior experience in accounts payable, bookkeeping, municipal finance, school business administration, or a related financial position preferred. Proficiency with financial management software, databases, spreadsheets, and Microsoft Office or Google Workspace. Strong organizational, mathematical, analytical, and problem-solving skills. Ability to maintain accurate records, manage multiple deadlines, and work with close attention to detail. Ability to communicate professionally and effectively with administrators, employees, vendors, and members of the public. Knowledge of Massachusetts school finance, municipal accounting, procurement, and public-sector reporting requirements preferred. Ability to maintain confidentiality and exercise sound professional judgment.
• At least 2 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Larry Azer , Business and Finance Director
• Patrick Clark Drive
• Avon, Massachusetts 02322
• Phone: [phone]
• Email: [e-mail]