Executive Assistant ~ Chief School Business Official

Sylvania; Riverdale (IL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Life, medical, dental and vision insurance

Job summary

Sylvania is seeking an Executive Assistant to the Chief School Business Official. This role provides high-level administrative support, coordinating business and operational functions within the district.

The ideal candidate has at least 5 years of experience in an executive support role, excellent communication skills, and the ability to manage confidential information. The salary ranges from $55,000 to $60,000 with benefits including health insurance.

Qualifications

• Minimum of 5 years of experience as an executive assistant or in administrative support.
• Prior experience supporting executive-level leadership in a school district preferred.

Responsibilities

• Manage calendars, appointments, and scheduling for the Assistant Superintendent.
• Prepare correspondence, reports, and meeting agendas.
• Respond to inquiries and provide information to staff and community members.

Skills

Advanced proficiency in Microsoft Office Suite

Strong organizational and time management skills

Exceptional attention to detail

Strong written and verbal communication skills

Ability to handle confidential information

Strong problem-solving skills

Education

High school diploma or equivalent

Associate's degree in Business Administration or related field

Bachelor's degree in a related field

Tools

Microsoft Office Suite

Job description

Executive Assistant to the Chief School Business Official

Position Classification: Exempt

Department: Business Office

Reports To: Chief School Business Official

Classification: 12-Month, Non-Exempt (or per district contract)

Location: District Office

Position Summary

The Executive Assistant to the Assistant Superintendent/Chief School Business Official (CSBO) provides high-level administrative and organizational support to ensure the efficient operation of the Business Office. This position serves as a key support role in coordinating business, financial, and operational functions of the district.

The Executive Assistant performs advanced clerical duties requiring discretion, confidentiality, and independent judgment. In addition to supporting the CSBO, this position provides assistance to the Human Resources Department and offers support to the Senior Executive Assistant as needed. The role requires strong communication, organizational, and multitasking skills to effectively manage priorities in a fast-paced environment.

Qualifications

Education

• High school diploma or equivalent required
• Associate's degree in Business Administration, Office Management, Human Resources, or a related field preferred
• Bachelor's degree in a related field preferred

Experience

• Minimum of 5 years of experience in a high-level executive assistant or administrative support role required
• Prior experience supporting executive-level leadership in a school district, public sector, or similarly complex organization preferred
• Experience supporting business office operations, finance, or Human Resources functions preferred

Knowledge & Skills

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Knowledge of school district operations, financial procedures, and HR processes preferred
• Ability to work independently and collaboratively across departments
• Strong problem-solving skills and ability to exercise sound judgment

Key Functions

• Provide executive-level administrative support to the Assistant Superintendent/CSBO
• Serve as a liaison between the Business Office and internal/external stakeholders
• Assist in coordinating business office operations, schedules, and communications
• Support Human Resources functions including documentation, onboarding processes, and record maintenance
• Maintain accurate records, reports, and documentation related to business and HR functions
• Assist with preparation of Board of Education materials, reports, and presentations
• Support compliance with district, state, and federal reporting requirements
• Provide backup and support to the Senior Executive Assistant as needed

Key Responsibilities

• Manage calendars, appointments, and scheduling for the Assistant Superintendent/CSBO
• Prepare correspondence, reports, meeting agendas, and official documents
• Coordinate meetings, including logistics, materials, and follow-up communication
• Maintain and organize confidential files and records
• Assist with payroll, purchasing, and budget-related documentation as assigned
• Support HR processes such as employee onboarding, document collection, and personnel records
• Respond to inquiries and provide information to staff, vendors, and community members
• Track deadlines and ensure timely submission of required reports and documentation
• Assist in special projects and initiatives within the Business Office and HR Department
• Provide administrative support for audits, compliance reviews, and financial reporting processes

Salary/Benefits

$55,000 - $60,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Equal Opportunity Statement

The district is committed to providing equal employment opportunities and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other protected status in accordance with applicable laws.