Executive Assistant to the Assistant Superintendent

The Illinois Association of School Administrators; Washington, Northern (IL, KY); Hybrid; USD 29,000 - 36,000; Full time

Job summary

The Illinois Association of School Administrators seeks an Administrative Assistant to the Assistant Superintendent to enhance the Business Office with strong organizational, secretarial, and people skills. You will handle purchasing, central receiving, textbook coordination, activity funds, and minutes for board meetings.

Requirements include strong secretarial skills, basic office procedures knowledge, and being computer literate with word processing, spreadsheets, and databases.

Qualifications

• Demonstrated secretarial skills and people skills.
• Knowledge of basic office procedures and internal communications.
• Knowledge of operation of office equipment, machines and computers.
• Must be computer literate and able to work with word processing, spreadsheets, and databases.
• Possess an associate degree or have five years of secretarial experience.
• Alternatives to the above qualifications may be acceptable.

Responsibilities

• Assume all secretarial duties for the Assistant Superintendent.
• Assume primary responsibility for Central Receiving.
• Prepare purchase orders for staff and requisition book items.
• Check in materials and notify staff of arrival.
• Coordinate textbook lists and assist the bookkeeper with missing texts.
• Manage Activity Fund accounts, deposits, postings, and reports.
• Serve as contact person for building rental or after-hours use.
• Complete Department of Public Aid and Social Security forms.
• Assist the Bookkeeper as needed and keep inventory updated.
• Record secretarial duties for the Board of Education and prepare minutes.

Skills

Secretarial skills

People skills

Office procedures

Office equipment operation

Computer literacy

Education

Associate degree or 5 years secretarial experience

Tools

Word processing

Spreadsheets

Databases

Job description

The Illinois Association of School Administrators seeks an Administrative Assistant to the Assistant Superintendent to enhance the Business Office with strong organizational, secretarial, and people skills. You will handle purchasing, central receiving, textbook coordination, activity funds, and minutes for board meetings.

Requirements include strong secretarial skills, basic office procedures knowledge, and being computer literate with word processing, spreadsheets, and databases.