Executive Administrative Specialist

The Illinois Association of School Administrators; Springfield (IL); On-site; USD 47,000 - 70,000; Full time

Job summary

The Illinois Association of School Administrators in Springfield, IL is seeking an experienced administrative professional to provide high-level support to the Executive Directors of Improvement and Innovation and Regulatory Services.

You will manage calendars, travel arrangements, prepare reports, and handle confidential matters while maintaining filing systems and assisting legislators and agency staff.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative support experience in an office.
• Strong grammar and communication skills.
• Proficient in Microsoft apps and office software.

Responsibilities

• Coordinate appointments and schedules for executives.
• Arrange meetings, travel, and itineraries.
• Prepare correspondence, reports, and materials for meetings.
• Maintain electronic filing systems and records.
• Act as liaison for staff and external partners on policies.
• Timekeeping for executives; backup for departments.
• Process budget entries and MIDAS-related expense claims.
• Handle inquiries and route calls to staff.

Skills

Interpersonal skills

Communication

Organization

Problem solving

Policy interpretation

Education

High school diploma

Some college

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Adobe

Job description

The Illinois Association of School Administrators in Springfield, IL is seeking an experienced administrative professional to provide high-level support to the Executive Directors of Improvement and Innovation and Regulatory Services.

You will manage calendars, travel arrangements, prepare reports, and handle confidential matters while maintaining filing systems and assisting legislators and agency staff.