School Operations & Administrative Assistant

The Illinois Association of School Administrators; Berwyn (IL); On-site; USD 38,000 - 56,000; Full time

Job summary

The Illinois Association of School Administrators offers an Administrative Assistant role to support the Principal and district staff in daily office operations, communications, and records management.

You will manage calendars, greet visitors, maintain confidential files, process purchases and reimbursements, and assist with student registrations and attendance in a ten-month school-year framework.

Qualifications

• Computer skills including word processing, database and spreadsheet, inventory, general record keeping, event coordination, organizational skills, communication skills, positive interpersonal skills.

Responsibilities

• Manage office-related duties under the Principal's authority and coordinate office activities.
• Handle routine issues and emergencies concerning employees and students, making decisions independently or with colleagues.
• Compile information and prepare and maintain a variety of records and reports related to assigned activities.
• Input information into an assigned system and ensure data accuracy.
• Maintain confidentiality of school operations including sensitive/personal information.
• Perform a wide variety of secretarial tasks including typing, proofreading, filing, and processing correspondence.
• Oversee and assist with Student Registration and attendance.
• Support daily functions of the School.
• Greet visitors and provide information to parents and the public; screen calls for administrators and staff.
• Maintain confidential files including student, personnel and payroll records.
• Perform assigned financial duties and maintain budgets and site accounts.
• Prepare and submit purchase orders and reimbursements; handle deposits per procedures.
• Update calendars and arrange appointments, meetings, and visits.
• Assist with planning events and field trips; arrange travel for staff.
• Answer queries and resolve situations per policies and district rules.
• Perform other tasks as assigned.

Skills

Word processing

Database

Spreadsheet

Inventory

General record keeping

Event coordination

Organizational skills

Communication skills

Interpersonal skills

Job description

The Illinois Association of School Administrators offers an Administrative Assistant role to support the Principal and district staff in daily office operations, communications, and records management.

You will manage calendars, greet visitors, maintain confidential files, process purchases and reimbursements, and assist with student registrations and attendance in a ten-month school-year framework.