HR Administrative Specialist: Recruitment & Onboarding

The Illinois Association of School Administrators; Alton (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Illinois Association of School Administrators seeks an HR Administrative Assistant to provide executive-level support to the Assistant Superintendent of Human Resources. This role manages end-to-end personnel workflows, including recruitment, onboarding, credentialing, leaves, and compliance, while handling confidential district records with accuracy.

Responsibilities include calendar management, document preparation, HR communications, and coordinating cross-departmental setups.

Qualifications

• High School diploma required; Associate degree in HR, Business/Office Administration, or related field preferred.
• Proficiency in Microsoft Office/Google Workspace and HRIS platforms (e.g., applicant tracking, attendance, substitute management).
• Familiarity with district policies and collective bargaining agreements; apply these to HR processes.
• Strong attention to detail, communication, and discretion with confidential information.

Responsibilities

• Provide executive-level administrative support to the Assistant Superintendent of HR, including calendar management, correspondence, meeting prep, and board packet documentation.
• Monitor HR project deadlines, process purchase orders, maintain file retention systems, and manage general office operations.
• Prepare and distribute routine HR communications and informational materials.

Skills

Attention to detail

Communication

Discretion

Education

High School diploma

Associate degree in HR/Business/Office Administration

Tools

Microsoft Office

Google Workspace

HRIS platforms (Skyward)

Job description

The Illinois Association of School Administrators seeks an HR Administrative Assistant to provide executive-level support to the Assistant Superintendent of Human Resources. This role manages end-to-end personnel workflows, including recruitment, onboarding, credentialing, leaves, and compliance, while handling confidential district records with accuracy.

Responsibilities include calendar management, document preparation, HR communications, and coordinating cross-departmental setups.