Executive Assistant & Leasing Coordinator (Real Estate)

Lovisa Pty Ltd; Torrance (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Lovisa Pty Ltd in Torrance, CA is seeking an Executive Assistant & Leasing Coordinator to support the Real Estate/Leasing team and senior leadership. You will manage calendars, coordinate leasing documentation, and maintain records while coordinating with landlords, brokers, vendors, and internal stakeholders.

The role requires strong communication, discretion with confidential information, and the ability to juggle multiple priorities in a fast-paced retail environment.

Qualifications

• 2+ years of experience in Executive Assistant, Administrative Coordinator, Leasing Coordinator, Real Estate Assistant, or similar role.
• Experience supporting senior leadership is preferred.
• Experience in commercial real estate, retail leasing, or property management is highly preferred.

Responsibilities

• Provide day-to-day administrative support to Americas CEO.
• Manage calendars, meetings, and travel arrangements; prepare agendas and reports.
• Coordinate internal and external meetings and follow up on action items.
• Prepare confidential documents and manage communications with discretion.
• Assist with expense reports, invoices, and purchase orders.
• Maintain electronic and physical filing systems and track deadlines.
• Support leasing processes from initial discussions through execution; coordinate signatures.
• Maintain leasing database; track important lease dates, renewals, and options.
• Support market research and site information related to real estate.

Skills

Organization

Calendar management

Lease administration

Document management

Communication

Attention to detail

Reporting & data tracking

Microsoft Office/Excel

Project coordination

Confidentiality

Tools

Microsoft Office Suite

Real estate software

Job description

Lovisa Pty Ltd in Torrance, CA is seeking an Executive Assistant & Leasing Coordinator to support the Real Estate/Leasing team and senior leadership. You will manage calendars, coordinate leasing documentation, and maintain records while coordinating with landlords, brokers, vendors, and internal stakeholders.

The role requires strong communication, discretion with confidential information, and the ability to juggle multiple priorities in a fast-paced retail environment.