Executive Assistant to SVP, Managed Organizations (Hybrid)

Arabella Advisors; Chicago (IL); Hybrid; USD 55,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) retirement plan

Professional development

Job summary

Arabella Advisors seeks a Special Assistant to Senior VP for Managed Organizations, providing executive support in a hybrid environment based in Durham, Chicago, or Washington, DC. The role focuses on administrative duties, calendar management, travel arrangements, and high-quality written materials to support leadership.

The successful candidate will coordinate complex schedules, prepare briefings, and drive strategic projects, collaborating across teams while maintaining discretion and

Qualifications

• 2+ years of relevant work experience.
• Demonstrated experience anticipating the needs of a senior leader and planning time and materials appropriately.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and experience with Salesforce.
• High degree of organization and attention to detail and ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills and ability to draft high quality written materials and correspondence.
• Strong work ethic, positive attitude, and a willingness to be flexible and do whatever it takes to get the job done.

Responsibilities

• Provide primary administrative and special project support to the Senior Vice President for Managed Organizations.
• Handle all requests for meetings, appointments, and scheduling.
• Manage travel logistics, timesheets, and expense reports.
• Provide briefings, research, deck support, talking points and background documents as needed.
• Pull and maintain reports to support management and decision-making.
• Coordinate logistics for internal and external engagements, including run of show support.
• Attend and participate in meetings on an as needed basis.
• Deliver special projects and autonomous assignments as required.

Skills

Executive support

Time management

Communication

MS Outlook

MS Word

PowerPoint

Excel

Salesforce

Tools

Salesforce

MS Office

Job description

Arabella Advisors seeks a Special Assistant to Senior VP for Managed Organizations, providing executive support in a hybrid environment based in Durham, Chicago, or Washington, DC. The role focuses on administrative duties, calendar management, travel arrangements, and high-quality written materials to support leadership.

The successful candidate will coordinate complex schedules, prepare briefings, and drive strategic projects, collaborating across teams while maintaining discretion and