Executive Assistant, Client Development & Partnerships

Arabella Advisors; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Three weeks vacation + personal time +

Job summary

Arabella Advisors seeks an organized Executive Assistant to support the Senior Managing Director with comprehensive administrative and business development duties.

You will manage complex calendars, coordinate travel, prepare briefing materials, and act as a liaison with clients, board members, and stakeholders. The role requires discretion, superior communication, and the ability to handle multiple projects in a fast-paced environment.

Qualifications

• 4-5 years of professional experience preferred.
• Bachelor's degree preferred.
• Experience anticipating the needs of a senior leader and planning time and materials.
• Ability to work with high-profile individuals and discretion with stakeholders.
• Organizational skills and attention to detail.
• Ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills; draft high-quality materials.

Responsibilities

• Provide administrative and business development support to executive(s).
• Liaise between executives and clients, board members and stakeholders.
• Manage calendars, meetings, and travel arrangements.
• Coordinate complex travel and out-of-town meetings for multiple affiliations.
• Process expense reports and reimbursements.
• Prepare briefing documents for meetings, events, and trips.
• Manage CRM data accuracy and coordinate meetings/events logistics.
• Research client priorities and oversee special projects as needed.

Skills

Executive support

Client service

Calendar management

Travel coordination

Discretion

Communication

Project coordination

Education

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Salesforce CRM

Job description

Arabella Advisors seeks an organized Executive Assistant to support the Senior Managing Director with comprehensive administrative and business development duties.

You will manage complex calendars, coordinate travel, prepare briefing materials, and act as a liaison with clients, board members, and stakeholders. The role requires discretion, superior communication, and the ability to handle multiple projects in a fast-paced environment.