Executive Assistant to SVP, Managed Organizations (Hybrid)

Arabella Advisors; Durham (NC); Hybrid; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) retirement plan

Parental leave

Professional development opportunities

Job summary

Arabella Advisors seeks a Special Assistant to support the Senior Vice President for Managed Organizations from Durham, Chicago, or Washington, DC. The role focuses on executive-level administrative tasks and strategic project support in a hybrid, client-service oriented environment.

You will manage meetings, travel, and expenses; prepare briefing materials and decks; pull reports; and coordinate internal/external engagements to enable effective decision-making.

Qualifications

• 2+ years of relevant work experience.
• Experience supporting a senior leader and planning materials accordingly.
• Proficiency with Salesforce and Microsoft Office Suite.

Responsibilities

• Provide primary administrative and special project support to the Senior Vice President for Managed Organizations.
• Handle all requests for meetings, appointments, and scheduling.
• Manage travel logistics, timesheets, and expense reports.
• Provide briefings, research, deck support, talking points and background documents as needed.
• Pull and maintain reports to support management and decision-making.
• Coordinate logistics for internal and external engagements, including run-of-show support.
• Attend and participate in meetings as needed.
• Deliver special projects and autonomous assignments.

Skills

Organizational skills

Detail-oriented

Communication skills

Time management

Tools

Salesforce

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Arabella Advisors seeks a Special Assistant to support the Senior Vice President for Managed Organizations from Durham, Chicago, or Washington, DC. The role focuses on executive-level administrative tasks and strategic project support in a hybrid, client-service oriented environment.

You will manage meetings, travel, and expenses; prepare briefing materials and decks; pull reports; and coordinate internal/external engagements to enable effective decision-making.