Executive Assistant to SVP of Operations (Hybrid)

Enchanted Rock; Houston (TX); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid Work Schedule

Competitive Pay

Medical, Dental, Vision

Job summary

Enchanted Rock is seeking a Senior Administrative Assistant to provide proactive executive and administrative support to the SVP Operations. The role prioritizes the SVP’s needs, anticipates requirements, and improves organization by taking on routine tasks.

As a trusted coordinator, you will manage calendars, arrange travel, prepare materials, and handle expense reporting with discretion. The position offers a Hybrid work schedule and exposure to diverse leaders across the company.

Qualifications

• 5+ years of administrative, executive support, office management, or related experience, including direct support for a senior leader.
• Strong calendar and travel coordination skills; proficiency in Word, PowerPoint, Teams, and Excel, including basic formulas, tables, sorting, and filtering.
• Experience with expense reports, invoices, purchase requests, and accurate recordkeeping; ability to learn company systems and approval processes.
• Excellent communication, organization, attention to detail, and discretion. Demonstrated ability to anticipate needs, manage competing deadlines, and complete work independently.

Responsibilities

• Manage the SVP’s calendar, coordinate meetings, resolve scheduling conflicts, and help protect time for key priorities.
• Anticipate upcoming needs, prepare materials in advance, and proactively recommend ways to simplify the SVP’s workload and improve organization.
• Arrange travel, including flights, hotels, ground transportation, itineraries, and changes; prepare and reconcile expense reports and corporate card documentation.
• Prepare agendas, gather meeting materials, document action items, and follow up on commitments and deadlines.
• Draft and format correspondence, presentations, reports, and other business documents; collect and organize information as needed.
• Organize meetings, offsites, and events, including scheduling, invitations, venues, catering, and materials.
• Provide light spreadsheet support, including maintaining trackers, organizing data, using basic formulas, and preparing simple summaries.
• Maintain organized files, contact information, and confidential business records; exercise discretion with sensitive communications and information.
• Assist with invoice submissions, purchase requests, basic spending tracking, and related administrative coordination with Finance and other departments.
• As requested and consistent with the SVP’s priorities, assist other ERO leaders or team members with travel, candidate interview logistics, events, and similar administrative needs.
• Coordinate with internal departments and external contacts to move administrative requests forward, resolve issues, and close the loop.
• Improve recurring administrative processes through practical checklists and templates; perform other responsibilities as directed by the SVP.

Skills

Calendar management

Travel coordination

Administrative support

Discretion and confidentiality

Meeting coordination

Tools

Microsoft Word

PowerPoint

Microsoft Teams

Microsoft Excel

Job description

Enchanted Rock is seeking a Senior Administrative Assistant to provide proactive executive and administrative support to the SVP Operations. The role prioritizes the SVP’s needs, anticipates requirements, and improves organization by taking on routine tasks.

As a trusted coordinator, you will manage calendars, arrange travel, prepare materials, and handle expense reporting with discretion. The position offers a Hybrid work schedule and exposure to diverse leaders across the company.