Executive Assistant to Squadron Commander — Admin & PMR Lead

Canvas, Inc.; Tennessee; Hybrid; USD 52,000 - 76,000; Full time

Job summary

Canvas, Inc. is seeking an Executive Assistant at Arnold AFB, TN to support the Squadron Commander and leadership front office. You will manage calendars, draft official documents, and coordinate events and services.

The role requires strong organization, attention to detail, and the ability to liaison with AEDC partners and staff. On-site position with opportunities to streamline administrative processes.

Qualifications

• Experience managing front-office calendars and official correspondence.
• Ability to draft and format memorandums and reports.
• Strong organizational skills and attention to detail.
• Experience coordinating events and PMRs.
• Ability to serve as liaison with other agencies.

Responsibilities

• Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items.
• Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, briefings, and other official correspondence.
• Research and gather list of all needed office supplies and coordinate purchases; coordinate service requests; and maintain accountability for assigned equipment and government property.
• Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures.
• Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned.
• Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support.
• Lead setup and meeting readiness for project management reviews (PMR) and staff meetings.
• Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel.
• Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time.
• Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.

Skills

Calendar management

Office administration

Communication

Records management

Job description

Canvas, Inc. is seeking an Executive Assistant at Arnold AFB, TN to support the Squadron Commander and leadership front office. You will manage calendars, draft official documents, and coordinate events and services.

The role requires strong organization, attention to detail, and the ability to liaison with AEDC partners and staff. On-site position with opportunities to streamline administrative processes.