Executive Admin Lead for DoD Programs & Scheduling

Astrion; Lincoln (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Astrion is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center–Ground Base Air Defense Sensor division at Hanscom AFB, MA. The role provides high-level administrative and calendar management for PK leadership and contracting teams within a fast-paced, mission-focused environment.

Responsibilities include coordinating meetings, maintaining records, handling suspense actions, and ensuring timely preparation of briefing materials, correspondence, and

Qualifications

• U.S. citizenship required.
• Must be able to obtain an active Secret Security Clearance.
• Bachelor's Degree in a related field and 12 years of experience in the discipline, with at least 5 in the DoD; or 15 years directly related experience with 8 in DoD.

Responsibilities

• Provide comprehensive administrative support to leadership and contracting teams.
• Manage daily taskers, suspense actions, action items, and deliverables.
• Maintain official records, contract closeout files, trackers, and repositories.
• Oversee personnel in/outprocessing and scheduling.
• Coordinate meetings, conferences, and prepare agendas, minutes, briefing materials.

Skills

Strong written and verbal comms

Organizational and time management

Multitasking / prioritization

Discretion with sensitive information

Education

Bachelor's Degree in related field

Tools

Microsoft Office Suite

SharePoint administration

Calendar management & scheduling

Virtual meetings (Teams/Zoom/WebEx)

Records management

DoD program management exposure

Job description

Astrion is seeking a Senior Administrative Assistant to support the Air Force Life Cycle Management Center–Ground Base Air Defense Sensor division at Hanscom AFB, MA. The role provides high-level administrative and calendar management for PK leadership and contracting teams within a fast-paced, mission-focused environment.

Responsibilities include coordinating meetings, maintaining records, handling suspense actions, and ensuring timely preparation of briefing materials, correspondence, and