Executive Assistant

Canvas II, LLC.; Tullahoma (TN); On-site; USD 36,000 - 54,000; Full time

Job summary

Canvas, founded by Jami Peyton in 2007 to deliver real-world engineering and technology solutions that strengthen national defense.

This role supports the Squadron Commander’s front office — managing calendars, meetings, correspondence, procurement coordination, and staff readiness.

You will coordinate events, act as liaison with other AEDC organizations and mission partners, and ensure timely completion of administrative actions.

Responsibilities

• Manage calendars, meetings, and correspondence for the Squadron Commander and leadership front office.
• Track taskers, awards, recognition packages, and time-sensitive actions through completion.
• Draft, format, review, and route memorandums, reports, briefings, and official correspondence.
• Coordinate purchases, service requests, and accountability for equipment and government property.
• Maintain office files, records, continuity materials, trackers, and SOPs.
• Support personnel actions, onboarding, training, timekeeping, and routine administrative requirements.
• Coordinate squadron events, ceremonies, meetings, and visitor support.
• Lead setup for PMR and staff meetings; liaison with AEDC organizations and mission partners.
• Identify administrative issues and ensure actions are completed accurately and on time.
• Provide front-office customer service and route inquiries to the Government point of contact.

Job description

Manage the Squadron Commander’s and leadership front office calendars, meetings, correspondence, and administrative suspense items. Track squadron taskers, awards, recognition packages, and other time-sensitive actions through completion. Draft, format, review, and route memorandums, reports, briefings, and other official correspondence. Research and gather list of all needed office supplies and coordinate the purchases; coordinate service requests; and maintain accountability for assigned equipment and government property. Maintain office files, records, continuity materials, trackers, and administrative standard operating procedures. Support personnel actions, onboarding, out-processing, training, timekeeping, and other routine administrative requirements, as assigned. Coordinate squadron events, ceremonies, meetings, offsite functions, and visitor support. Lead setup and meeting readiness for project management reviews (PMR) and staff meetings. Serve as a primary administrative liaison with other AEDC organizations (including geographically separated units), installation agencies, mission partners, and squadron personnel. Identify administrative issues, recommend solutions, and ensure actions are completed accurately and on time. Provide front-office customer service by responding to routine inquiries, directing visitors and callers to the appropriate Government point of contact, and maintaining a professional reception area.

Canvas was founded by Jami Peyton in 2007 to deliver real-world engineering and technology solutions that strengthen national defense. Since then, we’ve been guided by technical excellence, operational insight, and a shared commitment to the warfighter. Teamwork drives everything we do, enabling close collaboration across programs, customers, and colleagues to solve complex challenges. Our work supports key national security priorities like missile defense, test and evaluation, digital transformation, and warfighter readiness. As an award-winning company built on integrity, agility, and innovation, Canvas continues to grow and deliver mission-critical solutions that support the future of national defense.