Executive Administrative Specialist (Secret Clearance)

Canvas Inc.; Eglin Air Force Base (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Canvas Inc. is seeking an experienced administrative professional to support executive-level managers at the Eglin Air Force Base area. The role involves coordinating meetings, tracking deadlines, and producing high-quality reports and briefings.

You will maintain filing systems, manage schedules, and collaborate with engineering and logistics teams on test and evaluation programs. A security clearance and US citizenship are required.

Qualifications

• ,
• Bachelor’s degree or 6 years of relevant experience in lieu of degree.
• Associate’s degree plus 4 years of relevant experience.
• U.S. Citizen required.
• Security Clearance: Must possess or be able to obtain and maintain a Secret Clearance.

Responsibilities

• Provide advanced administrative support for office or executive-level managers.
• Coordinate and facilitate meetings and official visits with logistics and documentation handled professionally.
• Track internal suspenses and deadlines and follow up to ensure timely completion.
• Review and proofread reports, spreadsheets, documents, and presentations.
• Maintain electronic files and official file plan in compliance with standards.
• Support scheduling, word processing, and office management functions.
• Perform routine clerical duties such as organizing files and preparing documents.
• Proficient in Microsoft Office (Excel, PowerPoint), Adobe, and advanced document management tools.
• Support long-range forecasts, daily mission schedules, and high-priority mission monitoring.
• Prepare and submit monthly status reports and briefing materials.

Skills

MS Office

Advanced Excel

PowerPoint

Adobe

Document management

Scheduling

Meeting coordination

Education

Bachelor’s degree

Associate’s degree

Tools

MS Project Server

Power BI

Job description

Canvas Inc. is seeking an experienced administrative professional to support executive-level managers at the Eglin Air Force Base area. The role involves coordinating meetings, tracking deadlines, and producing high-quality reports and briefings.

You will maintain filing systems, manage schedules, and collaborate with engineering and logistics teams on test and evaluation programs. A security clearance and US citizenship are required.