Executive Assistant to Senior Leadership — Multi-Department

Port of Everett; Everett (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Port of Everett in Everett, WA seeks an Executive Assistant to provide high‑level support across Engineering, Construction, Planning and Development and senior leadership. You will manage complex calendars, coordinate communications, prepare agendas and minutes, and ensure smooth daily operations.

The role demands discretion, strong organization, and attentive problem solving. Responsibilities include travel arrangements, document control, procurement support, and cross‑department collaboration

Qualifications

• Three years of progressively responsible administrative support experience.
• Associates degree preferred.
• Ability to manage confidential information with discretion.
• Excellent English written and verbal communication skills.

Responsibilities

• Provide high-level administrative support including calendar management and meeting minutes.
• Coordinate priorities and maintain day-to-day office operations for the assigned departments.
• Maintain departmental documents, reports and presentations.
• Coordinate travel arrangements and travel reimbursements.
• Assist procurement staff and handle vendor communications.
• Support development and implementation of department software and procedures.

Skills

Calendar management

Meeting coordination

Travel arrangements

Document control

Office administration

Discretion

English communication

Education

Associates degree in related field

Tools

MS Office

Job description

Port of Everett in Everett, WA seeks an Executive Assistant to provide high‑level support across Engineering, Construction, Planning and Development and senior leadership. You will manage complex calendars, coordinate communications, prepare agendas and minutes, and ensure smooth daily operations.

The role demands discretion, strong organization, and attentive problem solving. Responsibilities include travel arrangements, document control, procurement support, and cross‑department collaboration