Senior Real Estate Admin & Operations Lead (Hybrid)

Port of Seattle; Seattle (WA); On-site; USD 89,000 - 151,000; Full time

Benefits offered by this job

Healthcare: Medical, Dental, Vision

Paid vacation: ~4 weeks/yr

Paid sick leave

Holidays

Pension/Retirement plans

Job summary

The Port of Seattle is seeking a Senior Administrative Assistant to provide high-level administrative support to the Real Estate Asset Management Department in Downtown Seattle. You will coordinate calendars, travel, purchasing, budgeting, onboarding, and time administration, while ensuring equity and confidentiality across multiple stakeholders.

Ideal candidates bring four years of administrative experience, strong SharePoint and MS Office skills, and a proactive, organized approach to support

Qualifications

• Four years of administrative support experience for department leaders or teams.
• Associates degree in business administration or accounting preferred; strong SharePoint experience.
• Commitment to equity and inclusive values in daily work.
• Intermediate knowledge of basic accounting principles; strong MS Office and SharePoint.
• Effective written, verbal, and listening communication; concise, organized messaging.
• Highly organized with time management and deadline adherence.
• Problem-solving with research, analysis, and discretion.

Responsibilities

• Provide complex administrative support to the Director and Portfolio Asset Management team.
• Serve as department point of contact and define administrative processes.
• Provide SharePoint support and manage departmental sites.
• Coordinate calendar management and arrange complex travel.
• Handle P-Card usage and approval, procurement, contracting support.
• Manage budget inputs, monitoring, and variance research.
• Oversee time administration and onboarding/offboarding.
• Lead department administrative staff and prioritize work.

Skills

Administrative support

Calendar management

Travel coordination

SharePoint

Budgeting

Purchasing/Procurement

Education

Associates degree in business administration or accounting

Tools

Microsoft Office Suite

SharePoint

Job description

The Port of Seattle is seeking a Senior Administrative Assistant to provide high-level administrative support to the Real Estate Asset Management Department in Downtown Seattle. You will coordinate calendars, travel, purchasing, budgeting, onboarding, and time administration, while ensuring equity and confidentiality across multiple stakeholders.

Ideal candidates bring four years of administrative experience, strong SharePoint and MS Office skills, and a proactive, organized approach to support