Executive Assistant to Senior Leaders — Travel & Events

Hermeus; Boston (MA); Hybrid; USD 95,000 - 125,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Stock options

Paid parental leave

Unlimited PTO

Job summary

Hermeus in Boston is seeking an Executive Assistant to manage calendars for a small group of senior executives, enabling them to focus on strategic initiatives. You will own scheduling, travel planning, and gatekeep effectively, collaborating closely with senior leaders and cross-functional teams to keep operations running smoothly.

The role requires 4+ years of administrative experience in fast-paced environments, excellent communication, discretion, and the ability to coordinate across time

Qualifications

• Minimum 4+ years of administrative experience supporting senior-level executives in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication; professional interface with high-level executives and clients.
• Strong organizational skills, multi-tasking, and ability to deliver high-quality results.

Responsibilities

• Manage daily calendars for 2-3 senior executives.
• Respond to internal and external meeting requests.
• Arrange travel, accommodations, itineraries, and related correspondence.
• Act as point of contact for external guests and ensure hospitable experience.
• Plan and host external meetings, coordinating with organizers and stakeholders.
• Establish standards for future EA hires and new processes.
• Work cross-functionally to ensure seamless office communication.

Skills

Executive support

Calendar management

Travel planning

Cross-functional collaboration

Discretion

Tools

Microsoft Office

CRM systems

Slack

Confluence

Ramp

Job description

Hermeus in Boston is seeking an Executive Assistant to manage calendars for a small group of senior executives, enabling them to focus on strategic initiatives. You will own scheduling, travel planning, and gatekeep effectively, collaborating closely with senior leaders and cross-functional teams to keep operations running smoothly.

The role requires 4+ years of administrative experience in fast-paced environments, excellent communication, discretion, and the ability to coordinate across time