Executive Admin Specialist - Calendar & Travel

Staffmark Group; Boston (MA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Medical, Dental & Vision Coverage

Life and Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Total Talent Solutions is hiring an Administrative Assistant in Boston, MA, offering a challenging role that keeps the office running smoothly. You will manage calendars, coordinate travel, prepare reports, and support senior leaders, ensuring confidential handling of sensitive information.

The ideal candidate has 5+ years in similar roles, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 5+ years of Administrative Assistant or related experience.
• Experience supporting senior leaders or executives.
• Strong calendar management, travel coordination, expense reporting, and meeting planning.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to senior leadership and business teams
• Manage complex calendars, meeting requests, conference calls, and event logistics
• Coordinate domestic and international travel arrangements and process expense reports
• Handle high-volume phone calls and maintain professional communication with internal and external stakeholders
• Prepare correspondence, reports, presentations, and other business documents
• Respond to client inquiries and support ongoing business relationships
• Assist with onboarding, employee transitions, and administrative processes
• Manage invoices, track payments, order office supplies, and maintain inventory
• Support team events, filing, archiving, and other office operations
• Maintain accuracy, confidentiality, and exceptional customer service while meeting deadlines

Skills

Calendar management

Travel coordination

Expense reporting

Communication

Administrative support

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Total Talent Solutions is hiring an Administrative Assistant in Boston, MA, offering a challenging role that keeps the office running smoothly. You will manage calendars, coordinate travel, prepare reports, and support senior leaders, ensuring confidential handling of sensitive information.

The ideal candidate has 5+ years in similar roles, strong communication skills, and proficiency with Microsoft Office.