Senior Executive Assistant - Global Travel & Team Support

HRB; New York (NY); Hybrid; USD 130,000 - 140,000; Full time

Benefits offered by this job

Complimentary daily lunch

Excellent benefits

Job summary

HRB, a growing asset management firm in New York, is seeking an experienced Executive Assistant to support a senior executive and his team. This is a fast-paced environment requiring proactive, polished service and strong client focus.

The role covers calendar management, travel coordination (including international trips to Asia), meeting logistics, and travel itineraries across time zones. You will partner with the broader admin team as the business expands, with an onsite base in Midtown

Qualifications

• 7+ years of Executive Assistant experience in fast-paced environments.
• Experience supporting senior executives and investment professionals preferred.
• Extensive domestic and international travel coordination.
• Excellent organizational and calendar management with attention to detail.
• Polished written and verbal communication with client-service focus.
• Calm, proactive, and able to handle changing priorities.
• Strong judgment and discretion with confidential information.
• Collaborative, team-oriented mindset and flexibility.
• Proficiency in Microsoft Office, especially Outlook, Word, Excel, PowerPoint.

Responsibilities

• Provide high-level administrative support to a senior executive and investment team.
• Manage complex calendars and resolve scheduling conflicts.
• Coordinate extensive domestic and international travel, including Asia.
• Prepare travel itineraries and manage last-minute changes across time zones.
• Coordinate meetings with clients, investors, and senior stakeholders.
• Serve as a polished liaison for clients and external relationships.
• Prepare and process expense reports and maintain records.
• Support meeting prep, materials, and conference logistics.
• Anticipate executive needs and follow up on outstanding items.
• Partner with the admin team as the business grows.

Skills

Calendar management

Travel coordination

Executive support

Client relations

Proactive mindset

Discretion

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

HRB, a growing asset management firm in New York, is seeking an experienced Executive Assistant to support a senior executive and his team. This is a fast-paced environment requiring proactive, polished service and strong client focus.

The role covers calendar management, travel coordination (including international trips to Asia), meeting logistics, and travel itineraries across time zones. You will partner with the broader admin team as the business expands, with an onsite base in Midtown