Executive Assistant to Leaders | Paid Training

MTN SYSTEMS LLC; Tulsa (OK); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

401k with company match

Paid training

Job summary

MTN Automotive Training Systems in Tulsa, OK is seeking an Executive Assistant to support our executive leadership with high-level administrative tasks, calendar management, travel coordination, and correspondence. The role requires a proactive, detail-oriented professional who can maintain confidentiality and operate with strong professionalism.

You will draft emails, prepare reports and documents, schedule meetings, host guests, and assist with onboarding and internal processes.

Qualifications

• Experience providing high-level administrative support to executives.
• Proficient in calendar management, travel bookings, and meeting coordination.
• Excellent written and verbal communication; professional demeanor.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive, self-motivated, and detail-oriented.

Responsibilities

• Draft emails, memos, contracts, and reports for senior leadership.
• Arrange travel and accommodations for executives and teams.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage calendars, scheduling conflicts, and reminders.
• Maintain filing systems and assist with basic bookkeeping.

Skills

Executive support

Calendar management

Travel coordination

Email drafting

Confidentiality

Tools

CRM

Bookkeeping

Job description

MTN Automotive Training Systems in Tulsa, OK is seeking an Executive Assistant to support our executive leadership with high-level administrative tasks, calendar management, travel coordination, and correspondence. The role requires a proactive, detail-oriented professional who can maintain confidentiality and operate with strong professionalism.

You will draft emails, prepare reports and documents, schedule meetings, host guests, and assist with onboarding and internal processes.