Executive Assistant

Smartly; New York (NY); Hybrid; USD 38,572 - 61,992; Full time

Benefits offered by this job

Five weeks PTO

Holiday pay

Healthcare packages

401K matching

Wellness reimbursement

Volunteer time off

Job summary

Smartly is seeking an Executive Assistant to support the SVP, Ecosystems Partnerships & AI Applications and the SVP, Customer Success, along with the broader US commercial teams. You will own administrative tasks, calendar management, and event coordination in a fast-growing environment.

The ideal candidate is sociable, detail-oriented, and highly communicative, with strong problem-solving skills. This hybrid role requires in-office presence 2–3 days a week and occasional after-hours support.

Qualifications

• Experience in a similar role supporting senior executives in a high-growth company.
• Experience in a start-up environment; ad-tech or social focus is a plus.
• Ability to multitask, prioritize, and meet deadlines in a fast-moving environment.
• Strong verbal, written and interpersonal communication skills.
• Project management skills and experience.
• Independent and well-structured working style with a can-do attitude.
• Ability to learn quickly and drive goals to completion.
• Bachelor's Degree preferred.

Responsibilities

• Support the SVP, Ecosystems Partnerships & AI Applications and the SVP, Customer Success and the US commercial teams.
• Own executives’ calendar, arrange and prioritize meetings, and coordinate travel.
• Plan customer visits and manage all expense collection and submission.
• Collaborate cross-functionally to improve business operations and represent the brand.
• Work with NYC, Chicago and Helsinki Executive Assistants to ensure alignment.

Skills

Communication

Multitasking

Problem solving

Project management

Google Workspace

Microsoft Office

Bachelor's degree

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Smartly is looking for an Executive Assistant to join our fast growing team! In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. You’ll own administrative tasks, calendar management, and event coordination.

Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization!

We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning.

This is a hybrid position with the expectation that you will be in the office 2-3 days a week. The nature of the work may require some after hours and weekend support.

As an Executive Assistant at Smartly.io you will…

• Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• Work closely with our NYC, Chicago and Helsinki Executive Assistants
• Actively manage/own the executives’ calendar including arranging and prioritizing meetings
• Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

We are looking for you if you have…

• Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
• Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
• Ability to multitask and prioritize and meet deadlines in a fast-moving environment
• Strong verbal, written and interpersonal communication skills
• Project Management skills and experience
• Independent and well structured working style with can-do attitude
• Ability to learn fast learning and determination to achieve goals
• Google Workspace and Microsoft Office skills
• Bachelor's Degree preferred

What We Offer You…

• Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days
• Generous healthcare packages & mental health benefits
• 401K plus matching & equity grants for all new Smartlies
• Wellness benefit & learning reimbursement opportunities
• Volunteer time off days & company donation matching opportunities
• And so much more...

The base pay range for this position is as mentioned. We take into consideration an individual’s background, expertise, and experience in determining final salary. This information is provided in accordance with applicable law. Base pay information is based on market location. Salary in USD : $28 to $45 USD per hour

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