Executive Assistant to Senior Leaders, Government Relations

The Florida Group; Jacksonville (FL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

PTO

Work from home opportunities

Cell phone reimbursement

Charitable giving allowance

Health and wellness allowance

401(k) matching

Parental leave

Job summary

The Florida Group in Jacksonville, FL is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage multiple email inboxes and calendars, schedule meetings, coordinate travel, and prepare expense reports.

You will draft and edit correspondence, maintain records, help prepare presentations, and liaise with internal teams and external partners. The role requires discretion with confidential information and a proactive approach to smooth daily

Qualifications

• Experience providing executive administrative support to senior leaders.
• Calendar management, scheduling, and expense reporting expertise.
• Strong written and verbal communication with professional demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and office productivity tools.
• Experience handling confidential information with integrity.
• Previous experience in government relations, legal, or professional services is a plus.
• High school diploma required; associate or bachelor’s degree preferred.

Responsibilities

• Manage executive calendars and multiple email inboxes.
• Schedule meetings and coordinate travel arrangements.
• Prepare and submit expense reports and financial documentation.
• Draft and edit correspondence and meeting materials.
• Maintain records, files, and presentations.
• Liaise with internal teams and external partners.
• Protect confidentiality and support daily operations.

Skills

Executive support

Calendar management

Expense reports

Communication skills

Organization

Office productivity tools

Confidential information handling

Gov/Legal support

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Scheduling platforms

Conferencing tools

Job description

The Florida Group in Jacksonville, FL is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage multiple email inboxes and calendars, schedule meetings, coordinate travel, and prepare expense reports.

You will draft and edit correspondence, maintain records, help prepare presentations, and liaise with internal teams and external partners. The role requires discretion with confidential information and a proactive approach to smooth daily