Strategic, Discreet Executive Assistant to the CEO

Fleet Landing; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Fleet Landing in Jacksonville, FL seeks an Executive Assistant to provide high-level support to the CEO and the executive leadership team. This role acts as a trusted partner, coordinating calendars, travel, and logistics with precision and discretion.

The successful candidate will prepare and refine presentations and board materials, record minutes, and manage confidential information. A Bachelor’s degree and 4+ years of executive support experience are required, along with Notary Public

Qualifications

• Bachelor’s degree in business administration, communications, or related field.
• Minimum of four (4) years’ experience providing executive-level support.
• Demonstrated excellence in communication, judgment, and organizational skills.
• Advanced proficiency in Microsoft Office and digital collaboration platforms.
• Notary Public commission required (or ability to obtain upon hire).

Responsibilities

• Provide comprehensive, confidential administrative support to the CEO and executive team.
• Coordinate executive calendars, meetings, travel, and logistics with exceptional accuracy.
• Prepare and refine correspondence, presentations, and reports, including materials for the Board of Directors and its committees.
• Record and maintain Board and committee minutes, ensuring accuracy and confidentiality.
• Manage cross-company coordination and follow-through on executive priorities.
• Handle sensitive information with discretion and maintain the highest professional standards.
• Represent the CEO’s office with professionalism in internal and external interactions.
• Support special projects, leadership events, and organizational initiatives as assigned.

Skills

Microsoft Office

Digital collaboration platforms

Notary Public

Education

Bachelor’s degree

Job description

Fleet Landing in Jacksonville, FL seeks an Executive Assistant to provide high-level support to the CEO and the executive leadership team. This role acts as a trusted partner, coordinating calendars, travel, and logistics with precision and discretion.

The successful candidate will prepare and refine presentations and board materials, record minutes, and manage confidential information. A Bachelor’s degree and 4+ years of executive support experience are required, along with Notary Public