Senior Executive Administrative Assistant

United States Agency for Global Media (USAGM); Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

USAGM seeks an experienced administrative professional to support C-suite and other senior leaders in Florida. The role manages calendars, screens communications, coordinates travel, and drafts responses, ensuring timely, accurate information flow across internal and external stakeholders.

Responsibilities include minute-taking, filing, coordinating meetings, de-conflicting schedules, and supporting budget and office services tasks as needed, with a focus on efficient operations and discretion.

Qualifications

• Experience supporting executives or senior leaders in a fast-paced environment.
• Strong organizational and time-management skills with attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executives' calendars and scheduling priorities.
• Screen and route calls, emails, and mail from internal and external contacts.
• Coordinate travel arrangements and itineraries.
• Take and distribute meeting minutes with accuracy.
• Draft responses to routine inquiries and support office services.

Skills

Calendar management

Meeting coordination

Travel arrangements

Communication

Tools

MS Office Suite

Job description

USAGM seeks an experienced administrative professional to support C-suite and other senior leaders in Florida. The role manages calendars, screens communications, coordinates travel, and drafts responses, ensuring timely, accurate information flow across internal and external stakeholders.

Responsibilities include minute-taking, filing, coordinating meetings, de-conflicting schedules, and supporting budget and office services tasks as needed, with a focus on efficient operations and discretion.