Executive Assistant

The Florida Group; Jacksonville (FL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

PTO

Work from home opportunities

Cell phone reimbursement

Charitable giving allowance

Health and wellness allowance

401(k) matching

Parental leave

Job summary

The Florida Group in Jacksonville, FL is seeking an Executive Assistant to provide high-level administrative support to senior leaders. You will manage multiple email inboxes and calendars, schedule meetings, coordinate travel, and prepare expense reports.

You will draft and edit correspondence, maintain records, help prepare presentations, and liaise with internal teams and external partners. The role requires discretion with confidential information and a proactive approach to smooth daily

Qualifications

• Experience providing executive administrative support to senior leaders.
• Calendar management, scheduling, and expense reporting expertise.
• Strong written and verbal communication with professional demeanor.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite and office productivity tools.
• Experience handling confidential information with integrity.
• Previous experience in government relations, legal, or professional services is a plus.
• High school diploma required; associate or bachelor’s degree preferred.

Responsibilities

• Manage executive calendars and multiple email inboxes.
• Schedule meetings and coordinate travel arrangements.
• Prepare and submit expense reports and financial documentation.
• Draft and edit correspondence and meeting materials.
• Maintain records, files, and presentations.
• Liaise with internal teams and external partners.
• Protect confidentiality and support daily operations.

Skills

Executive support

Calendar management

Expense reports

Communication skills

Organization

Office productivity tools

Confidential information handling

Gov/Legal support

Education

High School Diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Scheduling platforms

Conferencing tools

Job description

The Florida Group (TFG) is a full-service government relations and business development firm that helps clients influence public policy and create new business opportunities. With one of the most trusted advocacy teams in Florida, TFG brings decades of experience in state, local, and federal government relations. The firm offers strategic work plan design, coalition building with key organizations, advocacy services, and effective communication with critical stakeholders. TFG operates with a partnership philosophy, involving clients closely in achieving their goals. The firm maintains offices and advocates in Jacksonville and Tallahassee to support clients in Florida and beyond.

Role Description

The Executive Assistant is a full-time, on-site role based in Metro Jacksonville. This role provides high-level administrative support to senior leaders, including managing multiple email inboxes and calendars, scheduling meetings, coordinating travel, and preparing expense reports. The Executive Assistant will draft and edit correspondence, maintain records and files, and help prepare presentations and meeting materials. Daily responsibilities include managing phone and email communications, organizing meetings and events, and liaising with internal team members and external partners. The role also involves handling confidential information with discretion, supporting office operations, and proactively anticipating executive needs to ensure smooth day-to-day workflow.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support for senior leaders.
• Strong Administrative Assistance skills, including calendar management, document preparation, and meeting coordination.
• Ability to accurately prepare and track Expense Reports and related financial documentation.
• Excellent Communication skills, both written and verbal, with a professional and courteous demeanor.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with office productivity tools (e.g., "Microsoft Office Suite", scheduling and conferencing platforms).
• Ability to handle confidential information with integrity and discretion.
• Previous experience supporting executives in government relations, legal, or professional services environments is a plus.
• High school diploma or equivalent required; associate or bachelor’s degree in a related field preferred.

Benefits and Perks

Competitive PTO, Work from home opportunities, Cell phone reimbursement, Charitable giving allowance, Health and wellness allowance 100% family covered health/dental/vision, 401(k) matching, parental leave,