Executive Assistant to Senior Leader — Hybrid (Temp-to-Perm)

Capstone LLC (US); Washington (District of Columbia); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation

Travel stipend

401(k) plan

Job summary

Capstone is seeking an Executive Assistant to support a senior leader in a fast-paced, collaborative environment. This temp-to-perm role requires strong judgment, exceptional attention to detail, and the ability to anticipate needs, manage priorities, and adapt as schedules evolve.

As a trusted partner to your executives, you will help manage their day-to-day responsibilities, ensure meetings and projects run smoothly, and serve as a key point of coordination across the firm.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Experience providing administrative or executive support to senior leaders in a fast-paced environment.
• Strong proficiency in Microsoft Office; Zoom experience preferred.
• Excellent organizational and time-management skills.
• Discretion and ability to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Executive Support and Calendar Management: manage complex calendars, coordinate meetings, resolve scheduling conflicts, and anticipate changing priorities.
• Travel and Expenses: arrange domestic and international travel, prepare itineraries, and submit expense reports accurately and on time.
• Communication and Coordination: manage correspondence and respond to requests on behalf of senior leaders with professionalism and discretion.
• Meeting Preparation: coordinate meeting logistics and prepare presentations, agendas, and notes.
• Relationship Management: build strong working relationships with executives, colleagues, and external stakeholders.
• Administrative Support: partner with the Office Coordinator on day-to-day office operations and general needs.
• Special Projects and Events: support ad hoc projects and team events to improve efficiency.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Zoom

Job description

Capstone is seeking an Executive Assistant to support a senior leader in a fast-paced, collaborative environment. This temp-to-perm role requires strong judgment, exceptional attention to detail, and the ability to anticipate needs, manage priorities, and adapt as schedules evolve.

As a trusted partner to your executives, you will help manage their day-to-day responsibilities, ensure meetings and projects run smoothly, and serve as a key point of coordination across the firm.