Executive Assistant (Temp to Hire)

Capstone LLC; Washington (District of Columbia); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Travel stipend

Paid vacation

401(k) plan

Job summary

Capstone Enterprises LLC seeks a highly organized Executive Assistant to support a senior leader in a fast-paced environment. This temp-to-hire role requires discretion, proactive problem-solving, and the ability to manage competing priorities.

You will handle calendars, travel, expenses, meeting prep, and cross-functional coordination, while contributing to office operations and special projects. Office in Washington, DC with Fridays optional work from home.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• Experience providing administrative or executive support to senior leaders.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom is preferred.

Responsibilities

• Manage and prioritize executive calendars and meetings.
• Arrange domestic and international travel and expense reports.
• Coordinate meeting logistics and prepare materials.
• Communicate with stakeholders with discretion and professionalism.
• Support office operations with the Office Coordinator.
• Assist with special projects and events.

Skills

Microsoft Office

Outlook

Time management

Calendar management

Communication

Education

Bachelor's degree

Tools

Zoom

Job description

Executive Assistant (Temp to Hire)We use cookies to make the safest and most effective website possible# Capstone## Executive Assistant (Temp to Hire)Apply: Washington, DC: Full time: Posted 3 Days Ago: JR100043**Job Description:**## **Role Overview** Capstone is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior leader in a fast-paced, collaborative environment. This is a temp-to-perm opportunity, with the potential to transition into a permanent position based on performance and business needs.This role requires strong judgment, exceptional attention to detail, and the ability to anticipate needs, manage competing priorities, and adapt quickly as schedules and business needs evolve. As a trusted partner to your executives, you will help manage their day-to-day responsibilities, ensure meetings and projects run smoothly, and serve as a key point of coordination across the firm. Your ability to communicate effectively, exercise discretion, and stay one step ahead will be essential to keeping our leadership team organized, efficient, and focused on Capstone’s goals. ## **Key Responsibilities** • **Executive Support and Calendar Management:** Manage and prioritize complex calendars, coordinate meetings, resolve scheduling conflicts, and proactively anticipate changing priorities.• **Travel and Expenses:** Arrange domestic and international travel, prepare detailed itineraries, and submit expense reports accurately and on time.• **Communication and Coordination:** Manage correspondence and respond to requests on behalf of senior leaders with professionalism, sound judgment, and discretion.• **Meeting Preparation:** Coordinate meeting logistics, including conference rooms, catering, and audiovisual needs. Prepare presentations, agendas, meeting notes, and other supporting materials as needed.• **Relationship Management:** Build strong working relationships with executives, colleagues, and external stakeholders while maintaining a professional and service-oriented approach.• **Administrative Support:** Partner with the Office Coordinator on day-to-day office operations, including supplies, lunches, mail distribution, and general administrative needs.• **Special Projects and Events:** Support ad hoc projects, internal committees, team events, and other initiatives that contribute to the firm’s overall efficiency and success. ## **Preferred Qualifications** • Bachelor’s degree or equivalent professional experience.• Previous experience providing administrative or executive support, ideally to multiple senior leaders in a fast-paced professional environment.• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with Zoom is preferred.• Excellent organizational and time-management skills, with the ability to prioritize competing demands and meet deadlines.• Exceptional attention to detail, follow-through, and problem-solving skills.• Strong written and verbal communication skills, with the ability to interact professionally with colleagues and external stakeholders.• A proactive, flexible, and solutions-oriented approach, with the ability to anticipate needs and work independently.• High level of professionalism, discretion, and sound judgment when handling confidential information. ## **Work Environment and Benefits** This position is based in Capstone’s Washington, DC office. Our team works in the office Monday through Thursday, with the flexibility to work from home on Fridays. Capstone offers a collaborative and inclusive environment that values initiative, continuous improvement, and an entrepreneurial, can-do spirit. We encourage our employees to bring their authentic selves to work, take ownership of their responsibilities, and contribute meaningfully to the firm’s success. For candidates who transition to permanent employment, Capstone offers a competitive benefits package, including health, dental, and vision insurance, paid vacation, a travel stipend, and a 401(k) plan, subject to applicable eligibility requirements. If you are proactive, highly organized, and enjoy helping senior leaders operate at their best, we would love to hear from you.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.### About CapstoneCapstone is a global strategy firm helping corporations, industries, and investors navigate the local, national, and international policy and regulatory landscape. With offices in Washington DC, New York City, Houston, London, Paris, Brussels and Mumbai, our work explores how policy affects companies, industries, and investments in the financial services, healthcare, energy, and technology, media, and telecommunications sectors. We work with a diverse group of corporate and investor clients producing actionable investment research based on our deep-dive analysis of public policy.