Executive Assistant to Senior Director — Admin & Ops

Baltimore City Public Schools; Baltimore (MD); On-site; USD 66,000 - 101,000; Full time

Job summary

Baltimore City Public Schools is seeking an Administrative Assistant I in the Office of New Initiatives to provide high-level admin support to the Senior Executive Director. The role involves confidential work, calendar and travel planning, budget monitoring, and coordinating communications with internal and external stakeholders.

The position requires discretion, independent judgment, and knowledge of district policies and processes to effectively advance department objectives and strategic

Qualifications

• Bachelor's degree from an accredited college or institution.
• One year of experience providing administrative support to a department head or manager.
• Additional administrative support experience may substitute on a year-for-year basis for the education requirement.
• Knowledge of administrative analysis principles and practices.
• Excellent written and oral communication skills.

Responsibilities

• Manages administrative and clerical functions for the Office of New Initiatives.
• Coordinate the Senior Executive Director's calendar, meetings, travel and events.
• Prepare and format presentations and related materials.
• Draft correspondence, prepare reports, and monitor program activities for compliance.
• Develop and oversee administrative manuals and electronic filing systems.
• Monitor and assist with departmental budgets and expenditures.
• Screen inquiries and handle confidential information appropriately.
• Represent the Senior Executive Director at meetings when required.

Skills

Administrative support

Calendar management

Travel arrangements

Event logistics

Communication

Budget monitoring

Policy knowledge

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Baltimore City Public Schools is seeking an Administrative Assistant I in the Office of New Initiatives to provide high-level admin support to the Senior Executive Director. The role involves confidential work, calendar and travel planning, budget monitoring, and coordinating communications with internal and external stakeholders.

The position requires discretion, independent judgment, and knowledge of district policies and processes to effectively advance department objectives and strategic