Senior Executive Assistant to VP of Finance & Administration

Baltimore City Community College; Baltimore (MD); On-site; USD 45,000 - 60,000; Full time

Job summary

Baltimore City Community College (BCCC) seeks an Administrative Assistant to the Vice President of Finance and Administration to provide high-level confidential administrative and operational support, coordinating schedules, meetings, and communications.

The role handles sensitive documents, budgets, procurement, travel approvals, and reporting while maintaining confidentiality and professionalism in a public higher education setting.

Qualifications

• Associate’s degree required in related field.
• 3–5 years of progressively responsible administrative support experience.
• Experience in higher education, government, or public sector preferred.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate daily operations.
• Prepare, review, and maintain confidential documents such as budget reports and contracts.
• Serve as primary point of contact between the Vice President and internal/external stakeholders.
• Coordinate divisional meetings, prepare agendas, record minutes, and ensure follow-up on action items.
• Maintain strict confidentiality of sensitive information in accordance with policies and regulations.
• Support procurement documentation, travel approvals, and budget tracking.
• Organize and maintain electronic and physical filing systems.
• Assist with reports, presentations, and communications supporting Finance and Administration initiatives.
• Coordinate special projects and research for the Vice President, tracking deadlines.
• Provide backup administrative support to other senior leadership offices as needed.

Skills

Organizational skills

Attention to detail

Discretion / confidentiality

Communication

Education

Associate’s degree in Business Administration, Office Administration, Public Administration, or related field

Bachelor’s degree preferred

Job description

Baltimore City Community College (BCCC) seeks an Administrative Assistant to the Vice President of Finance and Administration to provide high-level confidential administrative and operational support, coordinating schedules, meetings, and communications.

The role handles sensitive documents, budgets, procurement, travel approvals, and reporting while maintaining confidentiality and professionalism in a public higher education setting.