Executive Assistant to Product & Technology Leaders

DTN (Data Transmission Network); Dallas (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

DTN is seeking an organized, proactive Executive Assistant to provide administrative support to leaders across our Product and Technology organizations. This role manages calendars, meetings, travel, communications, and team activities to help the Product and Technology teams operate effectively.

Ideal candidates will demonstrate strong judgment, attention to detail, discretion, and the ability to collaborate with geographically dispersed teams in a fast-paced environment.

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role supporting multiple leaders.
• Strong organizational and time-management skills with ability to manage competing priorities and changing deadlines.
• Excellent written and verbal communication across all levels.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Experience coordinating calendars, meetings, travel arrangements, and expense reporting.
• Attention to detail and ability to produce high-quality work.
• Proactive and resourceful in identifying needs and following through on commitments.
• Discretion and confidentiality when handling sensitive information.
• Collaborative working style across geographically dispersed teams.

Responsibilities

• Administrative Support: provide day-to-day support to Product and Technology leaders, including calendars, meetings, travel, and expense reports.
• Calendar and Priority Management: coordinate complex schedules and prioritize meetings based on business needs.
• Meeting Coordination: organize leadership meetings, prepare agendas, distribute materials, arrange onsite spaces.
• Communication Support: manage internal and external correspondence and follow up on key items.
• Travel Coordination: arrange domestic and international travel and prepare itineraries.
• Team and Event Support: plan onsite meetings and team events.
• Project and Initiative Support: assist with special projects and team priorities.
• Document and Presentation Preparation: compile information and prepare reports and materials.
• Stakeholder Coordination: build relationships with stakeholders inside and outside the organization.
• Follow-Up and Organization: track action items and deadlines to ensure completion.
• Confidentiality: handle sensitive information with discretion.

Skills

Organization

Communication

Calendar management

Travel planning

Discretion

Cross-functional collaboration

Expense reporting

Tools

Microsoft Office

Job description

DTN is seeking an organized, proactive Executive Assistant to provide administrative support to leaders across our Product and Technology organizations. This role manages calendars, meetings, travel, communications, and team activities to help the Product and Technology teams operate effectively.

Ideal candidates will demonstrate strong judgment, attention to detail, discretion, and the ability to collaborate with geographically dispersed teams in a fast-paced environment.