Strategic Administrative Assistant to Tech Leadership

Dow Jones & Co.; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare plans

Paid time off

Retirement plans

Insurance plans

Wellness resources

Education benefits

Family care benefits

Commuter transit program

Subscription discounts

Employee referral program

Financial health programs

Cybersecurity protection

Job summary

Dow Jones Technology is seeking an Administrative Assistant to support senior leaders, manage complex calendars, coordinate international travel, and drive strategic initiatives. You will oversee executive communications, travel logistics, and expense management while coordinating milestones and events across multiple teams.

The role emphasizes process improvement, change initiatives, and the ability to navigate a matrixed, global organization with a proactive, ownership-driven mindset.

Qualifications

• Experience combining senior-level executive support and project management across cross-functional, globally distributed teams.
• Ability to track initiatives, follow up with stakeholders, and organize complex events.
• Excellent professional writing for tone, clarity, and authority.
• Interest in learning business rhythms of a matrixed, global org with a proactive mindset.
• Bias toward action and strong ownership with sound judgment.

Responsibilities

• Provide Advanced Administrative & Executive Support with complex calendars and travel planning.
• Draft professional communications and manage executive reporting.
• Coordinate end-to-end travel and oversee expense management.
• Drive project milestones, event coordination, and executive briefings.
• Support culture initiatives and change programs within multiple business units.
• Monitor and improve department-wide processes and systems.

Skills

Executive support

Project management

Stakeholder management

Executive writing

Cross-functional teams

Time zone coordination

Process improvement

Education

Bachelor's degree or equivalent

Tools

Google Sheets

Jira

Smartsheet

Job description

Dow Jones Technology is seeking an Administrative Assistant to support senior leaders, manage complex calendars, coordinate international travel, and drive strategic initiatives. You will oversee executive communications, travel logistics, and expense management while coordinating milestones and events across multiple teams.

The role emphasizes process improvement, change initiatives, and the ability to navigate a matrixed, global organization with a proactive, ownership-driven mindset.