Executive Assistant to Dynamic Tech Leaders

Mission Staffing; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

Mission Staffing is seeking an proactive Executive Assistant to support our Digital Technology team in New York. You’ll manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion in a fast-paced environment.

As the sole assistant to two Managing Directors and two Principals, you’ll work independently, prepare materials, and help organize events, while partnering with technology groups to keep workflows smooth.

Qualifications

• 4+ years as an Executive Assistant in financial services or similar.
• Experience supporting several senior executives.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High level of discretion with confidential information.
• Proactive and resourceful; anticipates needs and works independently.
• Proficient in Microsoft Office; experience with Concur is a plus.
• Bachelor's degree preferred.

Responsibilities

• Manage calendars for 2 MDs and 2 Principals with priorities.
• Coordinate internal and external meetings incl. portfolio, investor calls, and conferences.
• Arrange domestic and international travel with detailed itineraries.
• Prepare and submit expense reports on time and accurately.
• Act as the team's main contact, handling calls, emails, and correspondence discreetly.
• Work with Technology teams on scheduling, logistics, and shared projects.
• Keep contact lists, files, and team documents organized and up to date.
• Help prepare meeting materials, presentations, and reports as needed.
• Coordinate team events, offsites, and other activities.
• Take on ad hoc projects and administrative tasks as needed.

Skills

Calendar management

Discretion

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Concur

Job description

Mission Staffing is seeking an proactive Executive Assistant to support our Digital Technology team in New York. You’ll manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion in a fast-paced environment.

As the sole assistant to two Managing Directors and two Principals, you’ll work independently, prepare materials, and help organize events, while partnering with technology groups to keep workflows smooth.