Executive Administrative Assistant, Technology

PJT Partners, Inc; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

PJT Partners is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team in New York. You will manage calendars, coordinate travel, prepare materials and handle client communications to ensure efficient operations.

The ideal candidate has 5+ years in an admin role, strong organizational skills, and a professional demeanor. This on-site role offers opportunities to work in a dynamic, entrepreneur-led environment with discretionary bonus potential.

Qualifications

• Bachelor's degree preferred.
• 5+ years in an administrative assistant position, preferably within financial services or technology company.
• Exceptional organizational and time-management skills.
• ability to manage multiple priorities and work under pressure.
• problem solve and make adjustments as needed.
• Excellent verbal and written communication skills and attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• Service-oriented approach.
• hospitality or customer service background a plus.
• High level of integrity, sound judgment and strong work ethic.
• Eagerness to work in an entrepreneurial, results-driven environment.
• Proficiency in Microsoft Office Suite

Responsibilities

• Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees;
• Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations;
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues;
• Schedule conference rooms for internal and external meetings;
• Coordinate supporting technology;
• Meet and greet guests;
• Register guests in visitor system;
• Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences and speaking engagements and follow up on any action items;
• Send and reply to emails on behalf of professionals;
• Draft other correspondence;
• Cover multiple phone lines and communicate with clients as requested;
• Communicate with clients on a regular basis;
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices;
• Handle confidential documents and correspondence as needed;
• Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Microsoft Office

Client relations

Problem solving

Interpersonal skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

PJT Partners is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team in New York. You will manage calendars, coordinate travel, prepare materials and handle client communications to ensure efficient operations.

The ideal candidate has 5+ years in an admin role, strong organizational skills, and a professional demeanor. This on-site role offers opportunities to work in a dynamic, entrepreneur-led environment with discretionary bonus potential.