Executive Assistant

Us Foods Holding; Honolulu (HI); On-site; USD 56,250 - 75,000; Full time

Job summary

DTN in Honolulu, Hawaii is seeking an organized Executive Assistant to provide comprehensive administrative support to our executive team. The role requires proactive communication, meticulous attention to detail, and the ability to anticipate needs in a fast-paced environment.

You will manage calendars, coordinate travel, prepare reports and presentations, screen emails, and liaise with clients, partners, and vendors to maintain smooth operations.

Qualifications

• Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives or senior management.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong written and verbal communication skills, professional phone etiquette, and capability to draft accurate and clear correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar-management software.
• Discretion and confidentiality in handling sensitive information and communications.
• Proactive attitude with a strong sense of initiative and problem-solving skills.

Responsibilities

• Provide high-level administrative support, including calendar management, meeting scheduling, travel arrangements, and expense reporting.
• Serve as the primary point of contact for internal and external communications on behalf of the executives, screening and prioritizing emails, phone calls, and correspondence.
• Prepare meeting agendas and distribute relevant materials; ensure seamless communication and coordination among team members.
• Assist in planning, coordinating, and executing special projects, events, and initiatives as assigned.
• Conduct research, compile data, and prepare reports or presentations to support decision-making processes.
• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Assess and prioritize incoming requests, tasks, and deadlines to ensure timely completion and alignment with organizational goals.

Skills

Executive support

Calendar management

Travel arrangements

Email screening

Communication

Microsoft Office

Discretion

Time management

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs in a fast‑paced environment.

Responsibilities

• Provide high‑level administrative support, including calendar management, meeting scheduling, travel arrangements, and expense reporting.
• Serve as the primary point of contact for internal and external communications on behalf of the executives, screening and prioritizing emails, phone calls, and correspondence.
• Prepare meeting agendas and distribute relevant materials; ensure seamless communication and coordination among team members.
• Assist in planning, coordinating, and executing special projects, events, and initiatives as assigned.
• Conduct research, compile data, and prepare reports or presentations to support decision‑making processes.
• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Assess and prioritize incoming requests, tasks, and deadlines to ensure timely completion and alignment with organizational goals.

Qualifications

• Proven experience as an executive assistant or in a similar role, preferably supporting C‑level executives or senior management.
• Exceptional organizational and time‑management skills with the ability to multitask and prioritize effectively in a fast‑paced environment.
• Strong written and verbal communication skills, professional phone etiquette, and capability to draft accurate and clear correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar‑management software.
• Discretion and confidentiality in handling sensitive information and communications.
• Proactive attitude with a strong sense of initiative and problem‑solving skills.

Compensation and Benefits

Targeted hiring base pay range: $56,250 – $75,000. The base pay will depend on experience, training, transferable skills, business needs, and applicable laws. The role may also be eligible for market competitive variable pay and benefits.

At DTN, we are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, protected veteran status, or disability status. Minorities/Women/Veterans/Disabled.