Executive Administrative Assistant to Corporate Technology

PJT Partners; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

PJT Partners is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team. Responsibilities include gatekeeping, travel arrangements across time zones, calendar management, meeting coordination and material preparation for client pitches.

Ideal candidates will have 5+ years in admin roles, strong organizational and communication skills, and proficiency in Microsoft Office Suite.

Qualifications

• Bachelor’s degree preferred.
• 5+ years in an administrative assistant position, preferably within financial services or technology.
• Exceptional organizational and time-management skills; able to manage multiple priorities under pressure.
• Excellent verbal and written communication skills and attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• Service-oriented approach; hospitality or customer service background a plus.
• High level of integrity, sound judgment and strong work ethic.
• Eagerness to work in an entrepreneurial, results-driven environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees.
• Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels and visas.
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues.
• Schedule conference rooms for internal and external meetings; coordinate supporting technology.
• Meet and greet guests; register guests in visitor system.
• Assist in developing internal and external meeting materials for client pitches, conferences and speaking engagements.
• Send and reply to emails on behalf of professionals; draft other correspondence.
• Cover multiple phone lines and communicate with clients as requested.
• Communicate with clients on a regular basis.
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices.
• Handle confidential documents and data; maintain data integrity in databases.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Calendar management

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Job description

PJT Partners is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team. Responsibilities include gatekeeping, travel arrangements across time zones, calendar management, meeting coordination and material preparation for client pitches.

Ideal candidates will have 5+ years in admin roles, strong organizational and communication skills, and proficiency in Microsoft Office Suite.